Overview
Sr. Administrative Assistant, Budget/Financial Planning, Baptist Health Jobs in Jacksonville, FL at Baptist Health
Join BoldAge PACE and Make a Difference!
BE PART OF OUR MISSION!
Are you passionate about helping older adults live meaningful, independent lives at home with grace and dignity? BoldAge PACE is an all-inclusive program of care, personalized to meet the individual health and well-being needs of our participants. Our approach is simple: We listen to our participants and their caregivers to truly understand their needs and desires.
Why work with us?
A People First Environment: We make what is important to those we serve important to us.
Make an Impact: Enhance the quality of life for seniors.
Professional Growth: Access to training and career development.
Competitive Compensation: BoldAge offers a robust benefits package, including medical, dental, paid time off, 401K, life insurance, tuition reimbursement, flexible spending account, and an employee assistance program.
JOB SUMMARY
The Administrative Assistant is responsible for the execution of the proficient work executed by the Executive Director, maintaining proper lines of communication between the various departments of the center and vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Types, transcribes, and distributes all correspondence, including necessary files for letters, memos, forms, applications, etc. for the Executive Director and other staff as directed by Executive Director.
Update’s facility Policies and Procedures, Disaster Plan and Infection Control Manual as directed.
Travel with own car for minor clerical duties: including drop off packages to post office and pick up items for administration.
Performs math, clerical functions, and word processing.
Coordinates and schedules meetings for the Executive Director and other staff as directed by Executive Director.
Maintains and updates the Vendor and provider list for the PACE Organization
Ensures all outgoing mail is posted and mailed promptly.
Pick up and deliver inter-departmental mail and packages, as necessary.
Answers telephones served as back up for receptionist.
Prepare contracts, signs and other documents, update lists and directories as needed.
Prepare meeting announcements.
Attend various meetings, take attendance, minutes and distribute minutes at meetings.
Responsible for initiating and facilitating the contracting paperwork for vendors and provider. Responsible for tracking and monitoring the contracting process through completion.
Responsible for maintaining all provider and vendor contracts and keeping them updated with all required CMS criteria and documents for all service providers.
Under the direction of the Executive Director initiates, completes and updates the credentialing process for all contracted providers and services.
Perform other duties as assigned.
REQUIREMENTS
High school diploma required.
Two years’ experience as an Administrative Assistant required.
One or more years of experience in a long-term care facility is preferred.
Must have reliable transportation, a valid driver’s license, and the minimum state required liability auto insurance.
Be medically cleared for communicable diseases and have all immunizations up-to-date before engaging in direct participant contact.
BoldAge PACE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Title: Sr. Administrative Assistant, Budget/Financial Planning, Baptist Health
Company: Baptist Health
Location: Jacksonville, FL
