Overview
Sr. Administrative Assistant II, OB/GYN Jobs in Dallas, TX at UT Southwestern
The Illinois Manufacturers’ Association is seeking an Administrative Assistant to be based in Springfield, IL. Please apply with through Indeed and email a cover letter and resume to [email protected] no later than May 23rd.
About The IMA:
Since 1893, the IMA has been the unifying voice of manufacturers at the Illinois State Capitol where laws and regulations can impact our members’ bottom line. We’re proud to be honored by The American Society of Association Executives as one of 100 “Associations That Will Save The World,” and in 2022 the Council of State Manufacturing Associations named the IMA as the “Most Outstanding State Manufacturing Association.” Our successes are boldly moving makers forward in Illinois.
About the Position:
The position of Administrative Assistant reports to the Director of Finance and Administration and is a key player on the Finance team and provides support to various IMA departments and units.
Position Responsibilities:
Provide assistance to Finance Department including processing accounts payable, preparing expense reimbursements, preparing spreadsheets and maintaining files for various report preparation.
Monitors and maintains banking information daily including account balances, wires and ACH transfers, positive pay administration, and company credit card transactions. Report any discrepancies or online access issues to the Director of Finance.
Processing daily accounting receipts, cross-trained on remote deposit capture and invoicing clients via CRM system, reports, calendars and presentation materials.
Coordinate various office and reception tasks such as updating mailing lists, maintaining files, scheduling and coordinating meetings, supporting conference preparations, maintaining office supplies, and various projects as requested.
Assist with executing and report of member promotions.
Other Job Information:
Office environment using computers, copiers, postage machine, multi-line phone systems.
Primarily a sedentary work environment requires moderate lifting and standing.
Travel is limited, occasionally scheduled for evening events.
Job Requirements:
Associates degree or equivalent hours.
Requires knowledge, skill and experience in office setting 1-3 years preferred.
Advanced Proficiency with Microsoft Office, database management, Outlook and Dropbox.
Attention to detail and able to work with confidential material a must.
Bookkeeping or finance experience preferred.
Previous experience working with legislative environment preferred.
Experience working with grant applications or processes a plus.
Experience with CRM and accounting software.
Compensation:
Competitive Base Salary (BOE) plus potential annual bonus.
Comprehensive insurance includes Health, Dental, Vision, Life and Disability programs.
Flexible Spending & Dependent Care Account program.
401(k) Retirement and matching program.
Generous Personal Leave, Vacation and Holiday paid time off.
Job Type: Full-time
Pay: $40,000.00 – $45,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
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Title: Sr. Administrative Assistant II, OB/GYN
Company: UT Southwestern
Location: Dallas, TX
