Overview
Sr Administrative Coordinator Jobs in Baltimore, MD at Johns Hopkins University
Position Summary:
The Administrative Assistant (AA) position holds a key role in assisting the Human Resources (HR) Manager at KCHC. The AA must be able to perform a variety of personnel-related administrative tasks along with maintaining or establishing standard operating procedures. The AA will work with the HR Manager via virtual platforms to aid in prioritizing business and informational needs. Demonstrating strong organizational, time management, and written/verbal communication skills in managing various tasks. The overarching role of the AA is to offset the clerical/administrative duties, organize information, and provide on-site assistance.
Essential Job Functions:
Acts as a member of the KCHC Healthcare Team in the provision of health services to individuals, families, and/or their communities. Works collaboratively with other members of the KCHC Healthcare Team to accomplish shared goals within and across settings to achieve coordinated, high-quality care.
HR
Inputs information and maintains employee files into electronic management systems.
Coordinates supply ordering for the administration building.
Meeting coordination – calendars and scheduling.
Assembles report documentation for benefits and tax authorities, as applicable.
Distributes annual tax information to employees.
Assists the HR Manager with recruitment via flyers, job postings, and social media.
Assists in maintaining personnel files in the learning management system and physical copies.
Works on securing required documentation for credentialing.
Gathers and distributes documentation for orientations and staff training.
Responsible for tracking employee injuries, in conjunction with the HR Manager, for Worker’s Compensation.
Knowledge and familiarization with Microsoft Office programs, such as but not limited to Microsoft Word, Excel, and PowerPoint.
Assists with filing, responding to employment verification requests, and other general HR tasks as assigned
Other related duties as assigned.
Mission Statement
Our Mission is: To provide high quality, comprehensive primary and preventive health care services.
Essential Job Qualifications
Education: High school diploma/GED required. Associates or Bachelor’s degree desired but not necessary.
Experience: minimal level of experience and certifications required for this position. Experience in a healthcare setting is highly desired.
Licensure/Certification: None required.
Other Qualifications:
Communication:
Ability to effectively communicate, verbally and in writing, with all levels of staff personnel.
Strong numerical skills with the ability to collect, organize, and disseminate significant amounts of information with attention to detail and accuracy.
Collaboration:
Team-oriented and able to work collaboratively with staff.
Strong problem-solving and time-management skills.
Ability to work independently in a fast-paced, medical office environment with frequent interruptions, public contact, and occasional crisis situations.
Ability to maintain strict confidentiality with sensitive medical information and foster an ethical work environment.
Ability and willingness to carry out responsibilities in accordance with the organization’s policies and applicable laws.
Cultural Competence:
Demonstrates complete understanding and responds effectively with sensitivity to special populations served by KCHC. Special populations include, but are not limited to, those defined by race, ethnicity, language, age, sex, sexual orientation, economic standing, disability status, migrant, homelessness, seasonal workers, and the uninsured.
Attendance:
Regular attendance and punctuality is expected and required.
English Language:
Must be able to read, write, and speak English.
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Title: Sr Administrative Coordinator
Company: Johns Hopkins University
Location: Baltimore, MD
