Overview
Sr Administrative Secretary – Internal Medicine-Lakeside -Full Time (40 Hours) / Days Jobs in Sterling Heights, MI at Henry Ford Health
Inova System Office Administration is looking for a dedicated Executive Assistant to join our team. This role will be Full-Time, Monday-Friday, 8am-4:30pm
Inova is consistenty ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.
Featured Benefits:
Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
Work/Life Balance: offering paid time off, paid parental leave
Job Responsibilities:
The Executive Assistant 1 compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of time and performs a variety of administrative activities to ensure the smooth and efficient operation of the office.
Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
Assists in the preparation of annual budget preparations while monitoring expenses.
Prepares, edits and proofreads letters, memorandums and presentations from drafts or independently.
Designs, formats and showcases presentations/documents using intermediate and advanced features of Microsoft Office applications (Word, Excel, Power Point).
Assists executive in time management by ensuring that meetings begin and end on time, building travel time into schedule and minimizing interruptions.
Compiles meeting agendas, gathers information from multiple sources and ensures that materials are assembled and distributed in a timely manner.
Coordinates internal and external meeting arrangements such as invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
May perform additional duties as assigned.
Minimum Qualifications:
Work Schedule: Full-Time, Monday-Friday, 8am-4:30pm
Education: High School diploma or equivalent
Experience: 3 years of relevant office experience including 1 year of reporting to a senior leader; Or Bachelors degree equivalent to 3 years of relevant experience
Preferred Qualifications:
Bachelor’s degree in healthcare administration or related fields
Administrative support experience in healthcare
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Title: Sr Administrative Secretary – Internal Medicine-Lakeside -Full Time (40 Hours) / Days
Company: Henry Ford Health
Location: Sterling Heights, MI
