Overview
Sr. Administrative Support Associate, WF Institute for Regenerative Medicine Jobs in Winston-Salem, NC at Wake Forest Baptist Health
Posting Summary
Working Title
Operations Coordinator
Role Title
Gen Admin Supv I/Coord I
Role Code
19221-FP
FLSA
Exempt
Pay Band
04
Position Number
28000040
Agency
Northern VA Community College
Division
NV280-VP Administration
Work Location
Fairfax County – 059
Hiring Range
$65,000 – $75,000
Emergency/Essential Personnel
Yes
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
M-F; 7:00am-3:30pm
Eligible for one day telework following successful completion of probationary period and approval of supervisor.
Sensitive Position
No
Job Description
General Description:
This position will coordinate and provide analysis of service contracts, Facilities’ Operations Policies & Procedures, and other duties as assigned by Associate Director, Operations. This position will be responsible for compliance, ensure service contracts are structured properly, and proper invoice review process is maintained.
Duties and Tasks:
Coordinate with campus Building and Grounds facility manager and B&G Contract Administrators to ensure service contracts are properly utilized per PO or contract.
Reviews service contracts and determines if renewal or extension is in the College’s best interest. Monitors renewal and contract expiration dates and coordinates with Purchasing to ensure contracts do not expire without a replacement.
Tracks and manages costs of service contracts to comply with budget, Facilities Operations Policies and Procedures
Analyzes existing contracts available through other entities.
Coordinates invoice review and approval – routing to chain of command.
Provides coordination for Operations Policies and Procedures.
Provides monthly budget reports to the Director of Operations for variances between budgets and expenditures for all campuses.
Maintains and manages contractor performance Evaluations.
Maintain Roofing Warranty Information for ALL campuses.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA’s/Required Qualifications
KSAs:
High level analytical reasoning skills, including data and statistical analysis.
Capable of communicating and expressing ideas clearly and concisely, in both written and oral formats.
Ability to create and maintain positive customer and stakeholder relationships.
Ability to performs technical administrative and support service tasks utilizing computer systems.
Knowledge of business programs, operations, and administrative policies and procedures.
Highly organized and ability to manage and learn a variety of new tasks, processes, policies, and procedures.
Self-motivated and ability to work independently with minimal day-to-day supervision.
Strong interpersonal, verbal, and written communication.
Demonstrated communication skills and organizational skills with emphasis on accuracy and timeliness of work
Demonstrated organizational skills with an ability to manage information from multiple sources
Ability to follow and interpret rules and policies
Ability to maintain harmonious working relationships with a population of diverse individuals.
Ability to monitor and analyze budgets and expenditures.
Data entry skills and ability to develop and interpret reports in text and spreadsheet format.
Required Qualifications:
Experience working in finance, operations, business management, or procurement related field.
Experience working with contracts.
Customer service experience
Experience working with vendors.
Experience in office management.
Experience working on projects.
Experience working with budgets.
Experience in Microsoft Office Suite.
Valid driver’s license and good driving record.
Additional Considerations
Additional Considerations:
Experience in working with a Community College
Experience in writing service contracts including financial assessment.
Experience working in a Facilities Dept.
Experience preparing and conducting professional training session on complex business processes.
Operation of a State Vehicle
Yes
Supervises Employees
No
Required Travel
Maybe required to travel between NOVA Campuses.
Posting Detail Information
Posting Number
CLS_3626P
Recruitment Type
General Public – G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
02/25/2025
Job Close Date
03/16/2025
Open Until Filled
No
Agency Website
Contact Name
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers. At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit our website. NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program. We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at
Employees must reside in Virginia, Maryland or District of Columbia
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Title: Sr. Administrative Support Associate, WF Institute for Regenerative Medicine
Company: Wake Forest Baptist Health
Location: Winston-Salem, NC
