Overview
Sr Client Admin Analyst Jobs in New York, NY at Ameriprise Financial
We are a Commercial HVAC Contractor for the Central Florida area (office in Oviedo). At this time, we are currently seeking an experienced Administrative Assistant to add to our team and help with the daily operations of the office. We are looking for a self-starter that can multi-task and has knowledge of Microsoft Word and Excel, answering phones, invoicing/billing (AR/AP), customer service, and solid computer skills. The qualified candidate brings with them, a pleasant and professional demeanor toward customers and all levels of team members, with the ability and desire to work in a small office setting.
Responsibilities include:
– Process project invoices, billing, PO’s, packing lists/receiving tickets and team member expense reports to verify correctness.
– Answer incoming phone calls and screen/route calls to required team members
– Maintain and monitor office supply inventory weekly
– Provide administrative support to assist in operation of office
– Create, scan, print and file project documents and invoices.
– Maintain vendor and customer contact information.
– Work closely with the Project Managers and Assistant Project Managers on project needs
– Work within scheduling parameters in an often fast-paced environment, to assist with several projects at different stages of completion.
– Maintain, Create and continuously update project plan software and Excel spreadsheets with project documents and information.
– Pull required project Permits
– Schedule, log, and track required inspections
– Purchase and track project materials
– Maintain project reports and filing system
– Handle confidential information
– Other office tasks may be required but may not all be listed here
*Someone with experience in a construction office is preferred but not required – will train the right candidate (Mechanical/HVAC/Construction/GC/Electrical/Plumbing/etc….)
Must be able to pass a background and drug test
EOE/DFWP – Full Time – Monday-Friday 8-5 (this is not a remote position). Looking for an accountable team player that takes pride in their work and desires a full-time position with the opportunity to learn, evolve and grow with the company.
Job Type: Full-time
Pay: $18.00 – $23.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
No nights
No weekends
Work Location: In person
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Title: Sr Client Admin Analyst
Company: Ameriprise Financial
Location: New York, NY
