Overview
Sr. Executive Administrative Assistant Jobs in Cupertino, CA at Devine Management Consulting, LLC
About Park Model Nation
We’re on a mission to make high-quality, affordable living accessible to anyone. Whether you’re downsizing, expanding, investing, or simply looking for more freedom in how and where you live, we can help. As a leading provider of park model tiny homes, we help people find the perfect space to fit their lifestyle, family, and future. Whether it’s a primary residence, guest house, vacation retreat, or income property, our expertly crafted homes deliver the flexibility and comfort people are looking for. From the first conversation to the final delivery, we focus on trust, transparency, and a seamless customer experience every step of the way. We’re a team that values accountability, collaboration, and delivering great work. Every person here plays a meaningful role in our success and contributes to a positive, high-performance culture. If you’re organized, proactive, and ready to grow with a company that’s making a big impact, we’d love to hear from you.
POSITION OVERVIEW
We’re hiring an Office and Service Coordinator to support day-to-day operations, manage post sale service requests, and handle administrative and bookkeeping responsibilities.
This role is essential in keeping our business organized, customers supported, and internal processes running smoothly. It’s a great fit for someone who is detail-oriented, service-minded, and enjoys variety in their work.
KEY RESPONSIBILITIES
– Office Administration
Coordinate office activities, schedules, and communication with professionalism and attention to detail
Field incoming calls and warmly direct inquiries to the appropriate team member or department
Maintain organized digital records, files, and operational systems to ensure accuracy and efficiency
Build and maintain strong vendor relationships; coordinate services or support needs for our lot as they arise
Oversee business licensing to ensure all filings are accurate, timely, and compliant Manage company insurance needs, including renewals, updates, and communication with providers
Provide friendly, knowledgeable support to customers during the financing process, acting as a trusted liaison between them and our financing partners to help secure the right loan solution
Handle the company’s QuickBooks account, including: o Creating and sending invoices in a timely, professional manner o Tracking and collecting payments with a focus on accuracy and follow-through o Coding job costs and business expenses consistently and correctly o Processing payroll and managing payroll-related reporting with reliability o Paying vendors and reconciling accounts regularly to maintain financial health
– Service Coordination
Manage post-sale service requests with a proactive, customer-first mindset
Coordinate vendors and resources to resolve issues quickly and effectively
Monitor service jobs through completion, ensuring high-quality work and customer satisfaction
Communicate clearly and consistently with customers to keep them informed and reassured
Obtain necessary approvals and track service-related costs in line with budget expectations
QUALIFICATIONS
3+ years of experience in office administration, service coordination, or bookkeeping Proficiency in QuickBooks, Excel, and general office software
Strong organizational and multitasking skills with attention to detail
Friendly, clear communicator with a professional and positive demeanor
Experience providing customer-facing support and managing sensitive information with care
Ability to work independently, take initiative, and follow through reliably
Located near Toledo, WA is a plus (remote with occasional on-site needs)
BENEFITS
Competitive salary: $60,000 annually
Paid Time Off (PTO)
Paid Holidays
Flexible remote work setup
Opportunity to be part of a growing, values-driven company with real impact that fosters growth, collaboration, and success!
Job Type: Full-time
Pay: $23.15 – $28.85 per hour
Expected hours: 40 per week
Benefits:
Paid time off
Application Question(s):
How many years of experience do you have in office administration, service coordination, or bookkeeping?
Are you proficient in QuickBooks for creating invoices, processing payroll, and reconciling accounts?
How comfortable are you managing multiple administrative tasks while responding to customer inquiries?
Do you have experience working with customers to resolve service or support issues?
How do you stay organized and ensure follow-up on time-sensitive tasks?
Are you comfortable working remotely and independently, with occasional in-person responsibilities near Toledo, WA?
Are you available to work full-time Monday–Friday during normal business hours?
Work Location: Remote
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Title: Sr. Executive Administrative Assistant
Company: Devine Management Consulting, LLC
Location: Cupertino, CA
