Overview
Sr. Executive Assistant Jobs in Morrisville, NC at Thermo Fisher Scientific
Full Job Description
At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life – enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies.
With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through ourPPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.
We have an opening at our Morrisville, NC location for aSr. Executive Assistantposition to support the Chief HR Officer and one other HR VP. The successful candidate will provide a variety of strong administrative support functions and will be involved in, and help coordinate team meetings, special projects and executive initiatives. They will be resourceful, passionate about making others more efficient, have strong organizational skills and the ability to be agile.
Primary Responsibilities:
Maintain and manage executive calendar, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning as needed. Help the leader remain proactive in managing times and priorities.
Function as the primary interface on behalf of the designated executive to ensure smooth workflows. Interface professionally with other key leaders, customers, and colleagues.
Collate and access data and information in Excel and have ability to create high quality PowerPoint presentations.
Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements. Proactively compile, submit, and track expenses for the executives in a timely manner. Proactively anticipate potential travel issues and respond accordingly.
Provide exceptional attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.
Schedule and coordinate complex meetings. This includes but is not limited to, attendee communications, venue location management/site coordination, audio/video set-up and management as needed, catering and program material preparation. Events could include annual leadership events or leadership off-site meetings, customer visits, town halls, team meetings, etc.
Serve as an information source and respected advisor on departmental and organizational policies and procedures.
Track and drive completion of key deliverables, proactively following up on outstanding items as needed. Track and facilitate external commitments and approvals needed in a timely manner.
Uphold the strictest confidentiality on information gleamed as part of responsibilities. Handle highly confidential information and documents with discretion and confidentiality. Generate, compose and edit confidential, routine and non-routine documents. Proof-read documents and materials and correct as necessary and/or compose routine correspondence using predetermined formats.
Proactively manage communication…
Title: Sr. Executive Assistant
Company: Thermo Fisher Scientific
Location: Morrisville, NC
Category:
