Overview
Sr. Executive Assistant II Jobs in Rockville, MD at Mid-Atlantic Permanente Medical Group PC
Full Job Description
Who We Are:
At the Mid-Atlantic Permanente Medical Group, more than 1,700 Permanente physicians and nearly 300 staff professionals come together to make a positive impact on the health and lives of more than 825,000 people who get their healthcare through Kaiser Permanente. Serving a diverse community that spans Washington, D.C., suburban Maryland, Baltimore, and northern Virginia, we are a single group practice that offers an array of best-in-class facilities, resources, and services at over 30 medical centers, more than a dozen community hospitals, and several skilled nursing facilities — all focused on creating an environment that empowers our physicians to provide high-quality care.
Job Summary:
MAPMG is seeking a Sr. Executive Assistant II to provide exceptional administrative support to senior MAPMG leaders including handling confidential and sensitive material, scheduling meetings, drafting letters, creating documents for presentation, scheduling travel arrangements and events, managing calendars and efficient workflow. Establish and maintain effective relationships with executives, physicians, staff members, customers, and peers. Incumbent must be compliant with Kaiser Permanente’s Principles of Responsibility and all Mid-Atlantic Permanente Medical Group (MAPMG) policies and adhere to the organization’s mission, vision, and values.
This position offers a hybrid work arrangement with the expectation to come into the office on an as-needed basis. This position will be based in Rockville, MD. Applicants must be local or willing to relocate to the Washington D.C., Maryland, or Virginia area.
Responsibilities:
Provide administrative support to senior MAPMG leaders. Organize, prioritize, and carry out multiple assignments simultaneously that require extensive judgment and discretion. Compose letters and memos for signature; must use significant discretion when working with highly confidential material
Coordinate, adjust, and plan leaders’ daily, weekly and/or monthly calendar
Assure that all arrangements, materials, research, tools, and services which senior MAPMG leaders need for each event are planned for, prepared, and available when needed. Help to ensure that the senior MAPMG leaders meet deadlines, appointments, events and meetings on the schedule
Serve as initial contact for those contacting senior MAPMG leaders, interact with a variety of internal and external individuals, and make judgment to triage, screen, schedule meetings and refer calls and emails appropriately
Coordinate and arrange logistics for numerous meetings and events for senior MAPMG leaders (i.e. geographic area meetings, staff meetings, etc.)
Arrange travel and hotel accommodations for senior MAPMG leaders. Prepare monthly expense reports and biweekly timesheets
Manage email distribution list of medical group physicians and staff
Serve as resource for other executive support staff
Ensure that senior MAPMG leaders receives all required administrative and secretarial support, to include but not be limited to: Using a variety of software programs, including graphics, desktop publishing and word processing, to compose routine and special communications and reports. Receive, sort, screen and distribute incoming and outgoing correspondence. Initiate and maintain lists and records of correspondence, reports, listings and inquiries. And, as needed, take notes and compose cor…
Title: Sr. Executive Assistant II
Company: Mid-Atlantic Permanente Medical Group PC
Location: Rockville, MD
Category:
