Overview
Sr Executive Assistant – Legal – Full Time – Days Jobs in Toledo, OH at ProMedica
Lithotone is seeking an Administrative Assistant for our front office. This role will help to organize and coordinate our office duties and procedures, maintain a pleasant work environment, utilizing high levels of organizational effectiveness and communication.
The Office Administrative Assistant responsibilities include greeting company visitors/vendors, answering and directing incoming telephone calls, preparing for meetings, managing appointments, managing office supply levels, and providing general administrative support to our employees.
Individuals with previous experience as an administrative assistant in a fast-paced office environment are preferred. The successful candidate should have professional experience with the MS Office 365 suite (email tools, spreadsheets and databases) and be able to accurately handle administrative office duties.
Responsibilities include, but are not limited to:
Act as the point person for the front office, including maintenance, supplies, bills, etc.
Assist in preparation for onsite meetings.
Organize the office stationery, printer materials, and all office supplies.
Partner with HR to update and maintain office policies as necessary
Provide general support to visitors
Assist in the onboarding process for new hires
Coordinate with facility management for vendors, including cleaning, catering and security services
Help in planning in-house or off-site activities, like parties, celebrations and conferences
Requirements
Proven experience as an Office Administrative assistant
Knowledge of office assistant responsibilities, systems and procedures
Proficiency in MS Office 365 (MS Word, MS Excel and MS Outlook)
Hands on experience with office machines (e.g. printers and fax)
Familiarity with email scheduling tools
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School Diploma; additional experience as an administrative assistant will be a plus
Job Type: Full-time
Pay: $45,000.00 – $50,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No nights
No weekends
Work Location: In person
Title: Sr Executive Assistant – Legal – Full Time – Days
Company: ProMedica
Location: Toledo, OH
