Sr. Executive Assistant Jobs in Carpinteria, CA at Procore Technologies

Job Description

Procore is seeking aSenior Executive Assistantto support core leaders of the company’s leadership team. In this role, you’ll manage a wide range of administrative and executive support-related tasks to optimize the effectiveness and efficiency of our executives.

As a successfulSenior Executive Assistant,you’ll partner closely with external stakeholders, executive administrative staff, and the executive leadership team to support the executives’ increasing demands as Procore continues to scale globally. In an ever-changing and constantly shifting work environment, use your resourcefulness, organizational skills, flexibility, and warm, proactive approach to identify and solve current and anticipated challenges for your executives.

The position reports to the Head of Corporate Strategy and is based in our Carpinteria, CA headquarters. We’re looking for someone to join us immediately.

What you’ll do:

Complete a wide variety of professional administrative tasks, including managing an active and complex calendar of appointments, monitoring and responding to emails, organizing travel and agendas, onboarding new hires, and completing expense reports

Anticipate and proactively identify more effective and efficient ways to manage administrative tasks with professionalism and care

Self identify and autonomously handle high impact projects while maintaining confidentiality and discretion

Manage a variety of confidential and sensitive special projects which may have a broad organizational impact

Proactively prioritize deadlines and conflicting needs and handle matters expeditiously to successful task/project completion

Oversee the coordination and tactical planning for events and meetings, including preparing meeting content and presentation materials

On behalf of Executives, communicate directly and professionally with their direct reports, senior leadership, customers and partners on matters related to their organization

Collaborate and partner effectively with all executive stakeholders as well as high-profile customers, partners, and associates

What we’re looking for:

Bachelor’s degree or equivalent

4+ years experience in an administrative support role at the executive level, or equivalent work experience

3+ years experience using Slack, Google Workspace, and Concur

Exceptional calendar management skills, including the coordination of complex and distributed multiple participant executive meetings

Professional written and verbal communication skills with strong attention to detail

Experience with complex executive company travel

Exceptional organizational and decision-making skills

Approachable demeanor with outstanding social and communication skills

Demonstrated professionalism and ability to maintain the highest level of confidentiality

Additional Information

Base Pay Range $76,200-$104,775. Eligible for Equity Compensation. Procore is committed to offering competitive, fair, and commensurate compensation, and has provided an estimated pay range for this role. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location.

Perks & Benefits

At Procore, we invest in our employees and provide a full range of benefits and perks to help you grow and thrive. From generous paid time off and healthcare coverage to career enrichment and development programs, learn more details about what we offer and how we empower you to be …

Title: Sr. Executive Assistant

Company: Procore Technologies

Location: Carpinteria, CA



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