Overview
Sr Project Coordinator – Remote Job at CBRE Remote
Full Job Description
The purpose of this position is to provide administrative support to the project management team and oversight on complex project documentation preparation, invoice & pay application processing, financial reconciliations, and project reporting. The ideal candidate will have a background in data management and a strong knowledge with GIS mapping.
(Salary for this position is posted at the bottom of the job description)
ESSENTIAL DUTIES AND RESPONSIBILITIES
Oversees and manages project documentation and coordinates documentation revisions and distributions.
Responsible for preparing project status reports for work group.
Coordinates meeting scheduling and communications plan regarding the project among for project delivery team or work group, client and management.
Enters project information and data into project management technology tools (software applications, web-based tools, job cost accounting tools).
Acts as a ‘go-to’ administrator for project tracking systems and websites.
Oversees and processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
Processes invoices and pay applications. Acts as a point of contact for escalated matters among the team.
Trains new project support team on project policies, administration and governance.
Assists management in the implementation of and monitoring the adherence to project governance practices and policies.
Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).
Assists in project closeout process including turnover documentation and financial reconciliation.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
- High School diploma or General Education Degree (GED) required. Associate’s Degree (AA/AS) or equivalent preferred.
- Minimum of 2 years of experience managing data through Smartsheet’s, PowerBi, or related systems
- Experience with validating and submitting invoices
- GIS Mapping experience or knowledge preferred
- Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
Intermediate skills with project management software and Microsoft Office Suite. Knowledge of project databases. Ability to maintain high level of confidentiality.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
#INDSJ
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
About the Company
Company: CBRE
Company Location:Â Â Remote
Estimated Salary:
