Overview
Sr. Staff Assistant I (Hybrid) Jobs in Chicago, IL at American Medical Association
Join Our Team as an Executive Assistant at Stealth Partner Group, an Amwins Group Company!
The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities with a high level of accuracy. This role requires a proactive professional who can provide administrative support in a fast-paced finance environment. This position will be located in Scottsdale, AZ and will be an in-office role with the ability to work from home up to 2 days a week, following a training period.
Why Choose Amwins?
At Amwins, we value our team members and offer a range of benefits to enhance your work experience:
Flexibility: Enjoy a hybrid work environment with flexible scheduling options.
Comprehensive Benefits: Access a competitive benefits package from day one, including generous Paid Time Off (PTO) and paid holidays.
Continual Learning: Thrive in a collaborative, education-focused work environment.
Annual Bonus Program: Earn rewards through our bonus program after just one year of employment.
Learn more about us at stealthpartnergroup.com and amwins.com.
Responsibilities:
Executive Support: Support Finance department’s administrative tasks such as calendaring, travel arrangements, and correspondence.
Meeting Coordination: Prepare agendas, reports, and presentations for internal and external meetings while ensuring timely follow-ups.
Finance-Related Assistance: Support budgeting, financial reporting, and expense tracking, ensuring accuracy and compliance with company policies.
Document & Data Management: Assist with financial document preparation, invoice processing, and reconciliation of expenses.
Communication: Act as a liaison between the VP of Finance and internal/external stakeholders, handling sensitive information with discretion.
Administrative Support: Maintain records, organize files, and coordinate office logistics to streamline daily operations.
Project Assistance: Lead finance-related projects and initiatives to support business objectives.
Qualifications Include:
Experience: 3-5 years in an Executive Assistant, Finance Assistant, or Administrative Assistant support role required.
Financial Acumen: Proficient understanding of financial reporting, budgeting, and expense tracking strongly preferred.
Tech Proficiency: Strong skills in Microsoft platforms such as Excel, PowerPoint, and Teams.
High Attention to Detail: Ability to manage multiple priorities while maintaining high level of accuracy and efficiency.
Communication: Strong written and verbal communication skills with the ability to interact effectively at all levels.
Confidentiality: Ability to handle sensitive and confidential information with discretion and high level of professionalism.
Problem-Solver: Adaptable, solution-focused, and capable of working independently and collaboratively.
Education: Bachelor’s degree preferred or equivalent experience in finance, business administration, or a related field.
The above is intended to describe the general content of and requirements for this role. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Title: Sr. Staff Assistant I (Hybrid)
Company: American Medical Association
Location: Chicago, IL
