Overview
Staff Administrator Jobs in Pensacola, FL at CACI
Job Details
Working Title: Executive Assistant / Office & Administrator Specialist Senior
Agency: Human Services Dept
Job ID: 84773
Location: St. Peter
Telework Eligible: Intermittent -This position has a flexible work arrangement that may allow for Telework or a mixture of working in our office and Telework.
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 03/14/2025
Closing Date: 03/24/2025
Hiring Agency/Seniority Unit: Human Services Dept / DHS St Peter AFSCME
Division/Unit: St Peter / Forensic Behavioral Health
Work Shift: Day Shift
Work Hours: 8:00am – 4:30pm
Days of Work: Monday – Friday
Travel Required: No
Salary Range: $21.90 – $29.65 / hourly; $45,727 – $61,909 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 – Clerical/AFSCME
Work Area: Forensic Behavioral Health
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.
The work you’ll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The Minnesota Department of Human Services (DHS) is seeking qualified and enthusiastic individuals to join our Forensic Services within the Direct Care and Treatment (DCT) division of agency.
The Forensics Services (FS) campus in St. Peter is comprised of the Forensic Mental Health Program and the Forensic Nursing Home. Forensics Services provides mental health evaluation and treatment services to individuals diagnosed with a mental illness who present a risk to public safety. This is a safe and secure treatment environment. This position primarily works outside of the secure enviroment.
The Forensic Mental Health Program in St. Peter is looking for an enthusiastic Executive Assistant! This position provides technical and administrative support services for the FS Executive Director of Behavioral Health (EDBH) and the Clinical Departments, including Psychology, Social Work, Clinical Operations, Spiritual Services, Behavior Support Team, and Rehabilitation Departments. This includes managing the office of the FS EDBH so that administrative affairs are addressed promptly and efficiently. With limited supervision, this position provides a broad spectrum of administrative and program services which have state-wide impact including policy, personnel, legal, and budget issues. This person also provides adjunctive clerical services to the Clinical Departments as needed. The employee in this position will be responsible for coordinating and maintaining a CCE Clinical Competency Evaluation system, to verify staff are meeting professional standards. The person in this position will prepare written and oral replies on a wide range of subjects. Responses are often non-routine and explain procedures and the rationale for decisions. Perform various clerical functions including copying and distributing documents; processing legal documents; collecting, tracking and summarizing data; overseeing administrative record management and movement; maintaining current employee and patient information systems, ordering and maintaining of clinical department specific requested supplies, and maintaining an accurate record of department spending. Provide internal customers with information, assistance and services. Issues may require explanations of complicated procedures and/or cover multiple program areas. Contacts include communications with various outside agencies as well as the general public. The incumbent must be able to perform the essential functions of the job, with or without reasonable accommodation. Performs other duties as assigned.
Other duties include:
Provide routine and specialized administrative support services for the FS EDBH and other senior managers within FS.
Clerical tasks, including to assist in the development/maintenance of a campus-wide electronic filing and email system including e-mail distribution lists, various SharePoint sites, etc.
Serve as campus leader in the use of SharePoint.
Facilitate Department and Inter-Department Communication.
Compliance with all administrative policies and procedures to ensure compliance with all standards and rules.
Qualifications
Minimum Qualifications
Customer Services skill sufficient to provide information to clinical services staff members and partners, including phone calls and walk in contacts in helpful and courteous manner within a forensic healthcare setting.
Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
Database Management skills sufficient to maintain database systems and records as assigned.
Desktop Publishing skills sufficient to produce materials and develop and maintain mailing lists and other documentation accurately and with proficiency.
Spreadsheets skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
Typing/Keyboarding skills sufficient to complete a variety of reports, meeting minutes letters and data summaries.
Word processing skills sufficient to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts.
Strong organizational and time management skills.
Preferred Qualifications
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS – The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
REFERENCE/BACKGROUND CHECKS – The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Angela Dugan at [email protected] or 507-985-2001.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Susan Mwangi at [email protected].
About Human Services Dept
DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Working together to improve the state we love.
What do Minnesota’s State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits
As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Annual pay increases
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
Title: Staff Administrator
Company: CACI
Location: Pensacola, FL
