Overview
Staff Assistant Jobs in Gainesville, FL at Alachua County, FL
The Provost Office is seeking an office assistant professional to perform receptionist duties, clerical functions and provide office coverage for the Office of the Provost. Work collaboratively with and support the Administrative Assistant and other office staff members to ensure deadlines are met and priorities accomplished.
Essential Responsibilities and Duties
1) Answer phones courteously and promptly, take messages, and direct visitors.
2) Perform office duties including filing, operate copy machine for copies, scanning, email, receive and distribute mail, and maintain tickler file.
3) Responsible for signature log including posting incoming and outgoing documents and distribution.
4) Assist with Provost Office meetings including agendas and minutes.
5) Assist with scheduling meetings.
6) Purchase items as requested.
7) Assist and work with the Associate Provost as needed and assigned.
8) Assist with events including invitations, RSVPs and other meeting planning.
9) Assist with Student Information Desk set-up and coverage for fall and spring semesters.
10) Update and maintain employee data. Send employee correspondence.
11) Call for maintenance of office equipment and track office supplies.
12) Handle a variety of work that is confidential in nature.
13) Other duties as assigned.
Essential Responsibilities and Duties Continued Minimum Qualifications
One year of post high school education/training.
One year of related, paid work experience.
Preferred Qualifications Knowledge, Skills & Abilities
Evidence of customer service best practices.
Communicate effectively and display strong interpersonal skills.
Working knowledge of business English, spelling, punctuation and vocabulary.
Skills in general office methods, filing, typing and Internet.
Microsoft Office applications including Word, Excel, Outlook, etc.
Good organizational skills with ability to perform multiple clerical tasks effectively.
Detail oriented, including following written and oral instructions effectively.
Dependable
Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College. Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.
Non-Essential Responsibilities and Duties Special Instructions
Hours:
8:00 a.m. – 5:00 p.m. Tuesday and Thursday
8:00 a.m. – 4:30 p.m. Friday
SLCC Highlights
Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.
Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.
FLSA Non-Exempt SLCC Information
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.
This position may require the successful completion of a criminal background check.
Title: Staff Assistant
Company: Alachua County, FL
Location: Gainesville, FL
