Overview
STAFF ASST Jobs in Chicago, IL at City of Chicago
This position plays an integral role in the customer service and administrative role of the Office of External Affairs/General Counsel. It serves as the first point of contact to visitors in person and via telephone. This position deals with high level communications with university staff, students, faculty, alumni, community members and external stakeholders.
Customer Service
Strong customer service experience and ability to professionally coordinate with multiple stakeholders including staff, faculty, students, alumni, etc.
Administrative Support
Provide general administrative support as needed to staff in the Office of External Affairs, Office of General Counsel, Government Relations, and Workforce Development & Economic Development.
Serves as liaison and budget manager for Office of External Affairs, General Counsel, Government Relations, Workforce Development as needed. This includes budget preparation and maintenance of state, Foundation and MURC accounts. Create and process encumbrances, requisitions, and purchasing card purchases.
Responsible for all purchasing in the above areas as assigned. This includes researching items, and obtaining price quotes, entering information into Banner, maintaining state purchase card information and reconciling purchases.
Duties include managing appointments using electronic calendar, setting up meetings and reserving facilities and refreshments if needed. Also responsible for arranging travel plans, itineraries & agendas.
Compose and prepare written documents and correspondence as needed, including memos, letters, presentations, and spreadsheets.
Assist Associate General counsel with Freedom of Information Act (FOIA) Requests.
Prepare documents for General Counsel for various meetings.
Perform other office administration duties as required to support the mission and function of the area of responsibility.
Salary Range $44,200 – $58,939 Salary is commensurate with experience and internal equity Salary Type Salary Time Type Full-Time Work Location MU – Marshall University
Qualifications
Must be able to perform all essential job duties as outlined in the job description.
Required Qualifications
Education
Bachelor’s degree
Experience
2+ years of experience
Preferred Qualifications
Education
Master’s Degree
Experience
3-5 years of experience
Posting Detail Information
Posting Number MU1123E Open Date 03/21/2025 Close Date Open Until Filled Yes Special Instructions Summary
Title: STAFF ASST
Company: City of Chicago
Location: Chicago, IL
