Overview
Staffing Assistant – Admin Support – Grossmont Hospital – Variable Shift – Full Time Jobs in La Mesa, CA at Sharp Healthcare
Department
VP STUDENT SUCCESS (UA-VPSS-IUBLA)
Department Information
The Office of the Vice President for Student Success (OVPSS) serves as Indiana University’s strategic home for all student success initiatives across the campuses. The OVPSS advocates for student interests and the student perspective in all IU decision-making. Amplifying the use of research and data to inform their work, the OVPSS team works with leaders across all university campuses in developing and guiding the implementation of strategic initiatives to enhance the student experience university wide so all students can engage and thrive at IU. The Office of the Vice President for Student Success is the home for the Student Success and Opportunity pillar for IU 2030, and oversees and/or coordinates with critical student-success functions including academic advising, career development, success coaching, student success training and development, university-wide retention initiatives, student access and opportunity programs, financial wellness and education, student affairs and engagement, student health and wellbeing, and enterprise-wide student success platforms. In addition, the OVPSS team regularly engages with multiple stakeholders, student success advisory groups, communities of practice, and leaders across all IU campuses to most effectively center and support students at every stage, from prospective student to alumni.
Job Summary
Department-Specific Responsibilities
Serves as point of contact for the IU Bloomington OVPSS office for guests, visitors, IU staff, and outside partners for meetings and events.
Manages scheduling and logistics for OVPSS AVP leaders including calendaring, securing meeting locations, and other hospitality items.
Performs administrative and other office duties such as ordering office supplies, completing financial documentation, meeting note taking, coordinating travel, and general office organization.
Supports various projects within the office as well as multi-campus projects.
Assists with meetings and events at IU Bloomington, IU Indianapolis, and regional campuses, including meeting logistics, help with room reservations, and hospitality requests.
Coordinates frequently with assistants from other departments for schedule planning and adjustments.
Manages a high volume of confidential correspondence and requests from internal and external stakeholders.
Independently manages priorities and tasks by being detailed and well-prepared while making sure deadlines are met despite frequent interruptions.
Reports to the Assistant to the Vice President for Student Success.
Serves as the backup to the Assistant.
General Responsibilities
Provides administrative support to executives while exercising confidentiality, tact and diplomacy.
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
Manages executive’s calendar, meetings, travel, correspondence, and budget.
Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries.
Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)
WORK EXPERIENCE
Required
4 years of relevant experience
SKILLS
Required
Excellent organizational skills
Demonstrates ability to maintain confidential information
Strong verbal communication and listening skills
Excellent collaboration and team building skills
Demonstrates excellent judgment and decision making skills
Effective conflict management skills
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
This role requires some periodic travel to other IU campuses.
Work Location
Indiana University Bloomington campus
Bloomington, Indiana
This is an in-person position.
Advertised Salary
$42,000 – $47,500 per year depending on skills and experiences of the top candidate
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University’s Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
Contact Us
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Telephone: 812-856-1234
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Title: Staffing Assistant – Admin Support – Grossmont Hospital – Variable Shift – Full Time
Company: Sharp Healthcare
Location: La Mesa, CA
