Overview
Staffing Office Coordinator Jobs in Lexington, KY at Baptist Health System KY & IN
We’re seeking a polished and dependable Receptionist to serve as the first point of contact for anyone interacting with our company—whether in person, over the phone, or via email. This is more than a front desk position: you’ll play a key role in shaping first impressions, supporting office operations, and making sure everything at the front of house runs smoothly and professionally.
The right candidate is organized, friendly, and confident juggling multiple priorities with a calm, proactive approach. If you’re the type of person who takes pride in keeping things running behind the scenes while maintaining a warm and professional presence, we’d love to meet you.
Key Responsibilities
Front Desk and Guest Experience
Greet visitors, clients, and team members with a friendly and professional demeanor
Manage visitor check-in procedures and coordinate with internal staff
Keep the reception area clean, tidy, and welcoming at all times
Communication and Scheduling
Answer incoming calls and emails; direct inquiries appropriately
Schedule meetings, manage conference room calendars, and assist with internal bookings
Ensure messages are delivered accurately and in a timely manner
Administrative Support
Receive and sort mail and deliveries; manage outgoing packages
Maintain office supplies, kitchen stock, and coordinate with vendors as needed
Provide administrative assistance to various departments (e.g., HR, Operations, Facilities)
Help with onboarding tasks for new hires, including workspace prep and welcome materials
Office Operations
Monitor front office equipment and coordinate maintenance requests
Assist with planning and setup for office events or meetings
Ensure compliance with safety and visitor protocols
What We’re Looking For
1–3 years of experience in a receptionist, administrative, or front office role
Excellent communication and interpersonal skills
Strong multitasking and time management abilities
Proficiency with Microsoft Office and Google Workspace
Calm and composed under pressure; solutions-focused mindset
Professional appearance and strong sense of discretion
Dependable, punctual, and team-oriented
What We Offer
A supportive, collaborative workplace where your contributions are valued
Clear expectations, consistent hours, and an experienced team to help you thrive
A chance to grow within a company that recognizes the importance of every team member
Full-time benefits including healthcare, PTO, retirement planning, and more
How to Apply
If this sounds like the right fit for you, we’d love to hear from you.
Job Types: Full-time, Part-time
Pay: $19.00 – $22.00 per year
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person
Title: Staffing Office Coordinator
Company: Baptist Health System KY & IN
Location: Lexington, KY
