Overview
Store Office Clerk Jobs in Depoe Bay, OR at Chesters Market Inc
About Us
Coastline is a trusted provider of heating, ventilation, and air conditioning (HVAC), refrigeration, & appliance service dedicated to delivering top-quality solutions to commercial and residential clients. We are looking for an Operations Assistant to help us accomplish our daily operational targets, ensure efficient workflow, and support our team in delivering exceptional customer service.
Job Summary
As the Operations Assistant, you will help ensure a smooth operation of the office, coordinating administrative tasks, managing customer interactions, and supporting field technicians. You will play a crucial role in scheduling, billing, and overall organization to ensure the business runs efficiently.
We keep the following segments operational on a daily basis:
Healthcare and Medical
Convenience Stores and Supermarkets
Schools, Colleges and Universities
Restaurants and Bars
Hotels and Resorts
United States Military
Key Responsibilities
✅ Office Administration
Daily office operations and ensure workflow efficiency.
Maintain organized records, files, and documentation.
Order office supplies and ensure office equipment is operational.
✅ Customer Service & Scheduling
Serve as a point of contact for customers via phone and email.
Schedule service appointments and dispatch technicians.
Handle customer inquiries, complaints, and follow-ups professionally.
✅ Accounting & Billing
Process invoices, payments, and payroll.
Assist with accounts receivable and payable.
Assist with financial reporting and budget management.
✅ HR & Team Support
Assist with recruiting, onboarding, and training of staff.
Verify and record employee timesheets.
Foster a positive and organized office culture.
✅ Compliance & Reporting
Ensure the company adheres to local, state, and federal regulations.
Maintain licensing, insurance, and permit documentation.
Generate reports on business performance, scheduling, and customer satisfaction.
Qualifications & Skills
2+ years of professional office experience (construction industry a plus).
Proficient with Accounting software like QuickBooks or Netsuite.
Proficient with CRM software like Salesforce or Service Titan.
Strong organizational and multitasking skills.
Excellent customer service and communication abilities.
Knowledge of HVAC/R terminology is a plus.
Ability to work in a fast-paced, team-oriented environment.
Benefits
Competitive Salary
Performance Bonuses
Health, Dental & Life Insurance
Maternity Leave
401-K
Paid Time Off & Holidays
Professional Development Opportunities
Join Our Team!
If you are a proactive, detail-oriented professional who enjoys keeping things running smoothly, we’d love to hear from you! Apply today and become a key part of our growing HVAC/R business.
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person
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Title: Store Office Clerk
Company: Chesters Market Inc
Location: Depoe Bay, OR
