Overview
Student Information Assistant I Jobs in United States at Fairfax County Public Schools
The Operations Administrator is responsible for a variety of accounting duties and administrative tasks within Sonoma County Tourism operations. The main duties will be handling Accounts Payable and Accounts Receivable functions, policy review and adherence, administrative support for the VP Finance and Operations, general office support related to the phone system, liaison with outsourced IT company, daily mail, and office supplies. This role requires someone well organized, ability to problem solve, follow through on tasks and projects, able to multi-task and handle deadlines and efficient at administrative duties. The person needs to be well spoken, have great communication skills and able to work with confidential information. Due to the position’s essential job functions, this role will by hybrid but may require more in-office work than other positions depending on deadlines and tasks.
SCT Mission
Inspire overnight travel to Sonoma County that bolsters the region’s economy and encourages responsible stewardship of the community’s abundant resources.
SCT Vision
Sonoma County will be the premier destination in North America for responsible travelers who enjoy, protect and preserve the area’s bountiful natural and cultural resources.
Essential Duties & Responsibilities
Accounting:
o Processing mail and routing invoices for approval
o Entering invoices into the accounting system and double checking account coding
o Preparing weekly/bi-weekly check runs
o Filing invoices and checks
o Preparing partner invoices and tracking payments in Accounts Receivable module
o Preparing bank deposits
o Perform inventory accounts including reconciliation of items and managing of inventory tracking process
o Back up for payroll processing
o Assist with benefit administration
Administrative Support
o Prepare expense reports for VP Finance and Operations and VP Community Engagement
o Open, sort and organize incoming mail
o Answer calls and manage communication through main office phone number and emails.
o Liaise with outsourced IT company to ensure help desk tickets are being processed timely, manage onboarding and offboarding and equipment set up
o Manage office supplies including weekly ordering, reconciliation of deliveries to orders and invoices
o Review credit card expense reports to check adherence to travel policies and ensure timeliness and accuracy
o Liaise with building management regarding any maintenance issues or building concerns
Additional Duties & Responsibilities
Provide support to VP, Finance and Operations as needed/requested
o Annual audit preparation including information request fulfillment
o Special projects as needed
Other duties, as assigned
Supervisory Responsibilities
This position has no supervisory responsibilities.
Required Education and/or Experience
High school diploma (minimum) or Associates degree or higher (preferred)
3-5 years’ experience in accounts payable, accounting or office administration or management
Experience supporting multiple departments and/or functions (preferred)
Required Knowledge, Skills, & Abilities
Basic accounting knowledge and experience working with bookkeeping software
Strong working knowledge of Microsoft Office suite
Aptitude for learning new programs
Proven organizational and collaborative skills with demonstrated experience supporting multiple functions across an organization
Strong communication skills across all mediums (in person, phone, and email)
Ability to manage multiple and changing priorities while meeting deadlines
Willingness to jump into projects and problem solve basic issues
Ability to successfully follow through on tasks and projects
Possesses good judgment including prioritizing and planning timely completion of tasks and projects.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Ability to lift up to 40 lbs. Frequently sits, stands, and walks. Occasionally twists/turns, bends, kneels, and reaches overhead.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
This job primary operates in a professional office environment
Must have valid driver’s license and provide own transportation
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Flexible work from home options available.
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Title: Student Information Assistant I
Company: Fairfax County Public Schools
Location: United States
