Supervisory Administrative Support

Overview

Supervisory Administrative Support Jobs in Alexandria, VA at City of Alexandria, VA

Please see Special Instructions for more details.
DMACC is an Affirmative Action/Equal Employment Opportunity employer. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at 515-964-6301 or by email [email protected].

THIS VACANCY REQUIRES: 1) A complete DMACC Employment Application in English (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting “See Resume” will not be accepted. The application form will be used to screen applicants for required qualifications. 2) Attachment of transcripts to your electronic application (if required). Transcripts must include the applicant’s name and degrees conferred. Scanned copies are acceptable.

Must be legally eligible to work in the United States without employer sponsorship.
Position Details
Position Information

Job Title
Administrative Assistant 3

Campus
Ankeny Campus

Job Number
25-C30

Employment Date
As soon as possible.

Job Category
Support Staff Positions

Application & Position Contact Information
Human Resources at (515) 964-6479 or [email protected] for information concerning the application process. Jenny Foster at (515) 964-6692 or [email protected] for information concerning the position or your status once the position has closed.

Posting Detail Information

Salary Information
HIRING RANGE: $22.81 – $26.83 per hour based on experience.
Pay Grade: CG

Job Summary
Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting an administrator and/or other department staff in carrying out responsibilities.

Essential Functions
Serve as liaison between the administrator, departmental staff, and college departments. May serve as an office manager providing work direction to work study, student and/or non-regular employees.

Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies.

Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants.

Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers.

Compose or prepare correspondence, minutes, reports, statistical documents, class schedules, faculty loads, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational files.

Perform other duties as assigned.

Required Qualifications
High school graduate or equivalent.
Three years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester credits are equivalent to six months of experience).
Strong communication skills.
Ability to plan, organize and manage time.
Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from varied backgrounds.
Knowledge of current software applications.

Desired Qualifications
Post-secondary education.
Experience working in an educational institution.
Exceptional organizational skills.
Experience with organizing and scheduling meetings.
Demonstrated excellence in computer software like Microsoft suite.
Experience processing personnel and/or payroll data using an electronic system.
Ability to interpret, instruct, and apply human resources policies and procedures.
Ability to handle multiple projects and meet deadlines in a fast-paced work environment.
Demonstrated ability to work independently and as a team player.
Exceptional people skills with ability to communicate clearly and respectfully.
Experience using integrated computer information systems and ability to learn new technology.
Demonstrated customer service experience and ability to handle confidential matters with discretion and proper judgment.
Experience and commitment to working with varied populations.

Physical Requirements
Constant:
Sit

Occasional:
Lift Floor to Waist < 10 lbs Carry < 10 lbs x 100 ft Push/pull horizontal 10 lbs x 18 in Lateral Pinch Forward reach Crouch Neck Flexion, Extension & Rotation Fine Motor Coordination Hand & Foot Coordination Stand Ability to be Mobile Mobility accommodations will be reviewed on a case-by-case basis and determined by the essential functions of this position. Physical Demand Category Light Post offer, Pre-Employment Physical Test N/A Work Schedule Monday – Friday, day hours. Posting Date 05/09/2025 Deadline for Submitting Applications 05/20/2025 Open Until Filled No Special Instructions to Applicants DMACC is an Affirmative Action/Equal Employment Opportunity employer. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at 515-964-6301 or by email [email protected]. THIS VACANCY REQUIRES: 1) A complete DMACC Employment Application in English (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting “See Resume” will not be accepted. The application form will be used to screen applicants for required qualifications. 2) Attachment of transcripts to your electronic application (if required). Transcripts must include the applicant’s name and degrees conferred. Scanned copies are acceptable. Must be legally eligible to work in the United States without employer sponsorship. Quick Link for Postings https://jobs.dmacc.edu/postings/13091 Nondiscrimination Statement: Nondiscrimination Statement Nondiscrimination Statement: Des Moines Area Community College shall not engage in nor allow discrimination covered by law against any person, group or organization. This includes in its programs, activities, employment practices, or hiring practices, and harassment or discrimination based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information (in employment), and actual or potential parental, family or marital status. Veteran status in educational programs, activities, employment practices, or admission procedures is also included to the extent covered by law. Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure (HR3010). Complaint forms may be obtained from the Campus Provost’s office, the Academic Deans’ office, the Judicial Officer, or the EEO/AA Officer, Human Resources. ADA questions and concerns may be directed to the Section 504/ADA Coordinator at 2006 S Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone 515-964-6857, [email protected]. Title IX questions and concerns may be directed to the Title IX Coordinator at 2006 S Ankeny, Blvd, Bldg 1, Ankeny, IA 50023, phone 515-964-6216, [email protected]. Questions or complaints about this policy may be directed to the Director of the Office of Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, phone 312/730-1576, fax 312-730-1576, TDD 800-877-8339, email [email protected]. Supplemental Questions Required fields are indicated with an asterisk (*). * Please describe your experience working in an office environment, as well as your experience with organizing and scheduling meetings and events. (Open Ended Question) * Please describe your experience working in an office environment, as well as your experience with organizing and scheduling meetings. (Open Ended Question) * Please describe your experience with electronic payroll systems, including your role in managing/verifying timesheets, and training employees on electronic timekeeping practices. (Open Ended Question) * Please describe a time when you had to manage multiple projects at one time. Describe how you approached your tasks and the tools and techniques you used. (Open Ended Question) * How did you learn about this job opening? DMACC Employee Referral Friend/Relative Indeed.com TeachIowa.gov HigherEdJobs CareerBuilder The Chronicle of Higher Education Inside Higher Ed LinkedIn Iowa Workforce Development DMACC Website DMACC Applicant Job Alert Email Other * Have you completed the DMACC Employment Application (all personal information, educational history, employment history, and supplemental questions)? Yes No (If no, please return to the application and complete all additional information.) Documents Needed to Apply Required Documents Optional Documents Resume Cover Letter Transcripts Show more Title: Supervisory Administrative Support

Company: City of Alexandria, VA

Location: Alexandria, VA