Overview
TDA – Front Desk Receptionist (58663) (Internal) Jobs in Austin, TX at Texas Department of Agriculture
Job Title: Executive Assistant (Compliance & Client Relations)
Location: Scottsdale AZ. 85255 (in-person)
Job Type: Part-time leading to Full-time
Industry:Wealth Management/Financial Advising
Reports To: CEO/ Director of Client Relations
About Us:
Valor Legacy Wealth is a premier wealth management firm dedicated to providing personalized financial solutions for all clients and their families. We are a boutique firm for those seeking to build the wealth, retirement lifestyle and legacy of their dreams, specializing in investment management, financial planning, estate strategies and insurance solutions while ensuring regulatory compliance and exceptional client relationships are achieved.
Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support our leadership team. This role requires a detail-oriented professional with experience in the wealth management industry, compliance, and client relations. The ideal candidate will provide administrative support, ensure adherence to regulatory requirements, and assist in delivering a high-touch client experience. They are a highly adaptable individual with strong critical thinking skills who can readily grasp new concepts and confidently make autonomous decisions.
Key Responsibilities:
· Strong organizational skills and maintain complex schedules supporting multiple advisors
· Strong communicator with exceptional abilities in both written and spoken communication, as well as demonstrated proficiency in professional phone etiquette
· Attention to detail and accuracy with the ability to anticipate needs, troubleshoot issues, and provide solutions.
· Exceptional discretion, organization, and ability to multitask in a fast-paced environment.
Executive Support:
· Manage calendars, schedule meetings, and coordinate travel arrangements.
· Prepare reports, presentations, and correspondence for seminars, events and client meetings.
· Handle confidential information with discretion and professionalism.
· Act as a liaison between the executive team, clients, and internal departments.
· Organize and maintain digital and physical records.
Compliance Support:
· Assist in monitoring and maintaining compliance policies and procedures in line with regulatory requirements (SEC, FINRA, etc.).
· Support document preparation for audits, regulatory filings, and client disclosures.
· Ensure client records and transactions comply with industry regulations.
· Coordinate compliance training sessions and track regulatory updates.
Client Relations & Service:
· Serve as a primary point of contact for all clients, addressing inquiries with professionalism.
· Facilitate client onboarding, including account setup, documentation, and compliance verification.
· Assist in planning and coordinating client meetings, events, and communications.
· Proactively manage client requests and ensure timely follow-up on all matters.
Qualifications:
· Associate’s degree preferred or a Minimum of 2-3 years as an Executive Assistant, preferably in wealth management, finance, or a related industry.
· Industry Knowledge and familiarity with financial regulations, compliance protocols, and client service best practices.
· Proficiency in Microsoft Office, Google Suite, CRM systems (HubSpot, Monday), and compliance management tools.
· Knowledge of wealth management software and platforms preferred.
· Project Management skills a plus
Benefits:
· Competitive salary & performance-based bonuses.
· Health insurance.
· 401(k) with employer match.
· Professional development opportunities.
· Hybrid work flexibility (when applicable).
If you are a dynamic professional with a passion for wealth management, compliance, and client service, we invite you to apply and become a key part of our team.
***Please submit your resume outlining your experience and qualifications to: [email protected] Additionally, please call the following number and leave your answers to the questions below as proficiency in professional phone etiquette is a vital part of this position.
Phone: 480-269-8131
Questions:
1. What are 3 things you could contribute to a growing Boutique wealth management firm?
2. In 1 minute or less tell me about yourself. (up to 5 highlights)
3. What are 3 of your strengths and what is 1 area you would like to improve in?
4. Why did you leave your last job?
Job Types: Full-time, Part-time
Pay: $23.00 – $30.00 per hour
Benefits:
401(k)
401(k) matching
Flexible schedule
Health insurance
Paid time off
Professional development assistance
Schedule:
4 hour shift
8 hour shift
Work Location: In person
Title: TDA – Front Desk Receptionist (58663) (Internal)
Company: Texas Department of Agriculture
Location: Austin, TX
