Overview
Team Assistant Jobs in Bengaluru, Karnataka, India at ZEISS India
Title: Team Assistant
Company: ZEISS India
Location: Bengaluru, Karnataka, India
Job Purpose
The Team Assistant-APAC Hub provide administrative and operational support to the APAC Hub lead & support the CPR-E leadership team. The ideal candidate will be responsible for managing day-to-day office activities, coordinating meetings, handling travel arrangements, and ensuring smooth communication within the team. This role requires strong multitasking skills, attention to detail, and a problem-solving mindset.
Reporting Manager: Head of Business Process Excellence (APAC)
Roles & Responsibilities
Administrative Support
Assist in scheduling & Coordinating meetings
Calendar management
Prepare reports, presentations, & documentations
Maintain & organize Team folders, documentations, files etc.
Operations & Logistics
Manage travel & all related E2E support for the team
Support lead with invoicing, documentation & other paperwork
Support onboarding of new team members (internal/external) by coordinating with IT, workplace & other functions
Organize & E2E manage Team events, workshop, meetings by working with multiple stakeholders (internal/external)
Assist in procurement & invoicing processes
Communication & Coordination
Act as PoC for internal/external stakeholders
Assist in facilitating communication using various channels across teams & stakeholders
Create meeting notes, track action items, and follow up as needed.
Education & Work Experience
Bachelor’s degree required.
3-7 years of progressive administrative experience.
Discretion and integrity when handling confidential information
Exceptional organizational skills and attention to detail.
Highly analytical and proactive in managing calendars and resources.
Excellent oral and written communication skills.
Proficiency in MS Office, Concur and other relevant software.
Strong management and task prioritization skills.
Positive energy with a collaborative, team-player mindset.
Ability to influence and engage stakeholders at all levels.
Multitasking, Ability to work under pressure and manage multiple priorities.
Experience working with global teams and managing cross-functional projects.
ZEISS in India
ZEISS in India is headquartered in Bengaluru and present in the fields of Industrial Quality Solutions, Research Microscopy Solutions, Medical Technology, Vision Care and Sports & Cine Optics.
ZEISS India has 3 production facilities, R&D center, Global IT services and about 40 Sales & Service offices in almost all Tier I and Tier II cities in India. With 2200+ employees and continued investments over 25 years in India, ZEISS’ success story in India is continuing at a rapid pace. Further information at ZEISS India (https://www.zeiss.co.in/corporate/home.html)
