Overview
Team PA & Co-ordinator Jobs in London, England, United Kingdom at Heathrow
Title: Team PA & Co-ordinator
Company: Heathrow
Location: London, England, United Kingdom
Job Description
In this pivotal role, you’ll be instrumental in driving the smooth day-to-day operation by coordinating priorities. Your attention to detail, ability to anticipate needs, and commitment to excellence will make you an indispensable part of the leadership support function.
Your role will involve
Effectively and efficiently managing the Director’s complex diary and inbox, recognising varying levels of urgency and the importance of different stakeholder groups, prioritising as appropriate.
Developing and maintaining excellent working relationships with the offices of the Executive members, senior stakeholders and other associated areas.
Preparing and taking minutes, tracking actions on behalf of Director and their team members for the various steering committees and governance groups.
Supporting the Director and team in preparing document such as PowerPoint presentations, excel spreadsheets, organisation charts through the use of Microsoft/Visio/other applications
Supporting the Director and team in preparing document such as PowerPoint presentations, excel spreadsheets, organisation charts through the use of Microsoft/Visio/other applications
Developing and maintaining effective and efficient admin systems including document control, archiving and shared files. Continuous improvement approach for all duties and activities.
Raising and receipt Purchase Orders on behalf of the team. Be able to show others how to use the system and be conversant with the company policies as applicable.
Delegating work to the Team Administrators within the function and make sure workloads are distributed to support the function in delivering priorities.
As a super user of ‘My Heathrow’, provide support to the team where required, including coaching others on how to use the system
These Skills Are Essential
Proven track record of providing support to Director level in a fast paced and challenging environment.
Proven ability to an excellent standard on business software applications (Microsoft word processing, presentation and spreadsheet; internal applications; and other applications).
Ability to prioritise a demanding workload and changing deliverables.
High level of customer focus and service.
Excellent organisational skills and a proven ability to work under pressure to meet tight deadlines.
Ideally, you’ll have:
The ability to be responsive to organisational changes and to adapt accordingly.
