Overview
Temp to Hire – Administrative Assistant Jobs in Loomis, CA at Studebaker Electric, Inc.
Position Summary
The Administrative Coordinator is a non-exempt, full-time position based in our Denver, CO office. This role is responsible for handling incoming telephone calls, welcoming visitors, coordinating conference room reservations, scheduling firm events, arranging lunches, ordering and stocking office supplies and refreshments, light break-room organization and cleaning, scanning and copying documents, and assisting staff with other legal and administrative tasks as needed.
Position Responsibilities
Welcomes and attends to clients/guests promptly and courteously; always maintaining an upbeat and pleasant attitude.
Answers and directs incoming telephone calls in a timely manner; communicating with attorneys and clients in a professional manner with discretion and confidentiality; applicant will be expected to handle calls for the Denver Office (approximately 15 attorneys and staff members).
Provide potential clients with general information about the firm and services provided, including office hours and directions.
Maintains and monitors conference room calendars and communicates with Office Services/Hospitality to ensure proper arrangements are made for meal ordering.
Accepts, logs, and distributes all FedEx, UPS, courier and all vendor deliveries.
Assists with projects as assigned including data entry, vendor coordination, file storage, and document management.
Interacts positively with attorneys and staff in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient.
Maintains general knowledge and awareness regarding inventory of office supplies and refreshments and places orders as necessary; responds to attorney and staff requests for supplies promptly.
Ensures that dishes in breakroom are properly cleaned, using dishwasher, and stored.
Collects mail from mailroom and sorts and distribute mail throughout the office.
Qualifications/Skills
High School Diploma or equivalent.
1-3 years prior experience in customer service or receptionist role preferred.
Experience in professional business environment preferred.
Excellent oral communication skills, excellent organizational abilities, and strong problem solving skills required.
Experience with Microsoft Office required, including Word, Outlook, and Excel.
Strong computer skills and ability to learn new software quickly.
Knowledge of phone systems is a plus.
Physical Requirements
Position is generally sedentary in nature; involves sitting most of the time, but may involve walking or standing for brief periods of time.
Ability to routinely lift up to 10 lbs.
Ability to perform repetitive motions.
Ability to reach, lift, climb, balance, stoop and crouch required.
Ability to see and read PC screens; detect color coding, read fine print, and/or normal type size print.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees.
Wade Ash LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $35,000.00 – $45,000.00 per year
Benefits:
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
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Title: Temp to Hire – Administrative Assistant
Company: Studebaker Electric, Inc.
Location: Loomis, CA
