Overview
Temporary Administrative Assistant – Bureau of Economic Geology (BEG) – (UTEMPS) Jobs in Austin, TX at University of Texas at Austin
About Us:
Ground Level is a fast-growing, reputable construction company specializing in [residential/commercial/industrial] projects. We pride ourselves on quality craftsmanship, efficient project delivery, and a collaborative team environment. We are currently seeking a highly organized and proactive Office Manager to join our team and support daily operations at our main office.
Job Summary:
The Office Manager will oversee all administrative functions, ensure smooth office operations, and support project teams and leadership. This position is critical to maintaining efficient systems, ensuring compliance, and fostering a productive work environment.
Key Responsibilities:
Manage day-to-day office operations, including filing systems, scheduling, supplies, and communications
Support HR functions including onboarding, time tracking, and maintaining personnel files
Handle accounts payable/receivable, invoice processing, and coordination with accounting
Maintain job files and project documentation; assist with permitting and compliance paperwork
Liaise with vendors, subcontractors, and clients as needed
Assist project managers with administrative tasks and coordination
Assist in estimating and change order management for projects
Organize and maintain office policies and procedures
Coordinate meetings, prepare agendas, and take minutes as required
Ensure the office complies with health and safety policies
Requirements:
Proven experience as an Office Manager, Administrative Manager, or similar role (construction industry preferred)
Strong organizational and time management skills
Proficiency in Microsoft Office Suite; experience with construction management software a plus (e.g., JobTread)
Familiarity with bookkeeping and basic accounting principles using Quickbooks
Excellent written and verbal communication skills
Ability to work independently and as part of a team
High school diploma required; Associate or Bachelor’s degree preferred
Benefits:
Competitive salary
Health, dental, and vision insurance
Paid time off and holidays
Opportunities for growth and professional development
Job Type: Full-time
Pay: $50,000.00 – $65,000.00 per year
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Work Location: In person
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Title: Temporary Administrative Assistant – Bureau of Economic Geology (BEG) – (UTEMPS)
Company: University of Texas at Austin
Location: Austin, TX
