Overview
Temporary Appointment – Admin Officer Finance (until Octover 2026) Jobs in Potchefstroom, North-West, South Africa at South African Centre for Digital Language Resources
Title: Temporary Appointment – Admin Officer Finance (until Octover 2026)
Company: South African Centre for Digital Language Resources
Location: Potchefstroom, North-West, South Africa
Company Description
The South African Centre for Digital Language Resources (SADiLaR) is a national research infrastructure supported by the Department of Science and Innovation as part of the South African Research Infrastructure Roadmap. Hosted by North-West University in a multi-partner network, the Centre collaborates with several universities and research institutions across the country. SADiLaR focuses on all official South African languages, supporting research and development in language technologies and language-related studies in the humanities and social sciences.
Three years' experience at university / higher education institution required
Please do not apply unless you have at least 3 years' experience working at a university or other higher education institution.
Tasks
- Initiating financial transactions on Kuali Financial System (KFS) of the North-West University (roughly 80 to 100 transactions every month):
- Capturing Disbursement Vouchers (DV) for direct payments to vendors, such as travel and subsistence, professional fees, design and language editing, IT support services, catering, printing, cleaning services and subscriptions.
- Initiating Requisitions (REQS) and Payment Requests (PREQ) by matching vendor invoices to existing Purchase Orders.
- Capturing international non-PO / direct disbursements (ND) for items such as memberships, publishing and page fees, online subscriptions, and staff training.
- Initiating internal Service Billing (SB) documents for shuttle, IT-hosting and rental charges.
- Uploading Journal Vouchers (JRVs) and supporting documentation to KFS for credit card transactions.
- Reviewing every invoice for VAT compliance and every receipt for valid business expenses.
- Allocating each transaction to the correct object code (expense category) and Org Ref ID (budget code/contract number).
- Attaching supporting documentation (invoices, quotes, permission forms) and routing documents for approval.
- Following up on returned/disapproved documents and re-submitting with corrections.
- Liaising with NWU debtors to allocate refunds upon receiving proof of payment.
CV
Send your CV and a certified copy of your highest qualification, AND your salary expectations to [email protected].
Closing date Friday 26 June 2026. Should you not be notified by 30 June 2026, please consider your application unsuccessful.
