Overview
Temporary Pool- Administrative Support Jobs in Greensboro, NC at North Carolina A&T State University
Description
The Office Manager is the backbone of the local DRMP office, ensuring smooth day-to-day operations and providing essential support to staff and visiting professionals. They act as the liason between the local office and DRMP’s headquarters and other regional offices. They are the central point of contact for internal and external inquiries and play a key role in maintaining a positive and productive work environment.
Work-life balance redefined: Discover the DRMP Difference: Careers | DRMP
Your Primary Responsibilities will include
Office Management:
Maintain a professional and organized work environment (including cleanliness, supplies, and equipment)
Manage general office budget and expenses
Communicate and coordinate with property manager for building maintenance and repairs, as applicable
Manage office supplies and equipment, ensuring timely replenishment
Coordinate with IS team and troubleshoot basic technical issues
Coordinate with vendors for servicing office equipment
Work with legal and compliance teams to manage risks and ensure that the office operates within established guidelines, including safety, security, and emergency preparation & response
Manage and maintain regional office filing systems (physical and digital)
Administrative Support:
Prepare, manage, and coordinate travel arrangements and expense reports for staff
Manage staff and conference room schedules and calendars, including scheduling meetings and appointments
Provide administrative support to professional staff, including document creation, editing, and filing
Coordinate communication between the local office and corporate headquarters on administrative tasks, distributing information and reports
Serve as an extension of corporate business services (Marketing, Human Resources, Information Systems, Finance & Accounting) to support needs of the local office
Act as a point of contact for clients and visitors, handling inquiries and providing logistical support
Prepare fee proposals/scope of work
In coordination with Marketing, as applicable, manage staff registrations for civic and industry events
Human Resources:
Assist with onboarding new staff at the regional office
Plan and organize employee engagement functions for the regional office in conjunction and coordination with corporate-wide programs, budgeted local events, and other regional offices, as applicable
Oversee basic HR functions in coordination with the regional office
Client and Visitor Services:
Serve as the first point of contact for the regional office (phone, email, visitors)
Manage client inquiries and requests in a professional and courteous manner
Coordinate client and guest visits and meetings
In some instances, the Office Manager may be required to provide support to more than one regional office on a continuing or limited basis, as needed.
In addition to these general responsibilities, office managers may also have specific roles and responsibilities related to DRMP’s market sectors and individualized support needs of the local office.
What you’ll need
Efficiency and Productivity:
High staff satisfaction with office environment and support services
Timely completion of administrative tasks with minimal errors
Adherence to budget for office expenses
Communication and Collaboration:
Strong working relationships with staff at the regional office and headquarters
Effective communication with headquarters on administrative matters
Positive client and staff feedback on service experience
Problem-Solving and Initiative:
Ability to anticipate and proactively address office needs
Effectively troubleshoot and resolve administrative issues
Develop and implement improvements to office processes and procedures
Excellent interpersonal and written & oral communication skills
Strong computer skills with experience in Word, Excel, Outlook
Knowledge of basic accounting practices
Knowledge of internet research
Ability to handle a wide range of tasks and responsibilities independently
Proactive approach to identifying and resolving issues within the regional office
Valid driver’s license with approved/acceptable driving history required
DRMP Offers
Excellent compensation package
Outstanding holiday and paid-time-off programs
401(k) Plan and Match
Career Path Development Program (Management & Technical Career Tracks)
Mentorship Program
Tuition Reimbursement
Parental Leave
Competitive health and dental insurance premiums
Variety of voluntary benefit options
Short-Term Disability/Long-Term Disability
Company-furnished life insurance
Employee Assistant Program (EAP)
Flexible Spending Account
and More
DRMP is a Drug and Alcohol Free workplace, an Equal Employment Opportunity employer and E-Verify employer.
About DRMP
DRMP is a multi-discipline firm serving clients in the public, private and industrial sectors in the development of infrastructure for the community-at-large and has been in business since 1977. DRMP currently employs 600+ employees in 19 office locations spread strategically across our service areas. Today, DRMP is ranked among Engineering News-Record’s “Top 500 Design Firms” in the United States and has received numerous awards locally and nationally for project achievements. As we continue to grow, we seek to add talented and motivated professionals to work on exciting projects while maximizing their personal growth potential. DRMP is where talent and a strong work ethic are rewarded by opportunity and advancement in a company poised for strategic growth.
Our hiring process
Stage 1: Applied
Stage 2: Initial Screening
Stage 3: 1st Interview
Stage 4: Offer
Stage 5: Hired
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Title: Temporary Pool- Administrative Support
Company: North Carolina A&T State University
Location: Greensboro, NC
