Overview
Ticket Office Coordinator, Opening Nights Jobs in Tallahassee, FL at Florida State University
About us
Z Specialty Food, a family owned and operated honey company, seeks a detail oriented, organized, and customer service minded Administrative Assistant. This full-time position reports to and works collaboratively with the Office Manager, who together, comprise the Z Specialty Food administrative team.
Founded in 1979, Z Specialty Food is home to Moon Shine Trading Company and Island of the Moon Honey — all based at The HIVE, California’s largest honey and mead tasting room. The HIVE, a 20,000 square foot net zero energy facility, is Z Specialty Food’s newest addition that showcases more than 30 varietal honeys, nut butters, and honey fruit spreads representing the Moon Shine Trading Company and Island of the Moon Honey brands. In addition, The HIVE features a farm-to-fork restaurant, craft meads, vibrant pollinator garden and hosts community events throughout the year.
Responsibilities
This position works collaboratively with the Office Manager to achieve the following:
Accounts Receivable invoicing, statements, posting customer checks, and ACH payments
Accounts Payable processing vendor invoices for payment
Assist in account analysis, bank & credit card reconciliations, and account coding
Answer phone, manage general email account
Communicate with customers by phone/email/in-person
Prepare orders ensuring accuracy and validity of information
Generate AR aging reports
Manage assigned and self-generated projects
Resolve office-related malfunctions and respond to requests or issues
Maintain trusting relationships with customers and team members
Backup to Shipping and Production duties when needed
Assist with basic bookkeeping tasks, including data entry and invoice processing
Prepare and maintain financial documents, such as purchase orders, expense reports, and receipts.
Reconcile bank statements and assist with monthly financial reporting
Collaborate with the accounting team to ensure accurate and timely financial transactions
Skills
Proven experience as an office assistant, or in another relevant administrative role
Knowledge of office computer systems (Google Docs, Google Sheets, Outlook, QuickBooks, Excel, Word)
Accurate and precise attention to detail
Data entry and word processing skills
Working knowledge of office equipment
Ability to multi-task
Excellent organizational and time management skills, able to prioritize
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Proficiency in MS Office
Job Type: Full-time
Pay: From $20.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Employee discount
Flexible schedule
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance
Schedule:
Day shift
Monday to Friday
Work Location: In person
Show more
Title: Ticket Office Coordinator, Opening Nights
Company: Florida State University
Location: Tallahassee, FL
