Overview
Time and Attendance Administrator Jobs in Claryville, KY at Moore Advanced Inc
Join us at Towne Insurance! Your career. Your future. Your Towne.
Towne Insurance is hiring an executive assistant to support the President of Towne Benefits. This position will be responsible for a broad and complex group of responsibilities and provide administrative support to the President. The executive assistant will act on behalf of the Executive in a manner that reflects the priorities, mission, goals, and values of Towne Benefits and Towne Insurance.
About Us
Towne Insurance is a nationally recognized top insurance and risk management firm specializing in customized insurance solutions for all segments of business clients, families, and individuals. At Towne Insurance, we take pride in serving others, enriching lives, and providing our members exquisite service. Our employees are our most valuable asset, and we take time to invest in their health, happiness, and education. We hire motivated, self-directed professionals who desire to give back to their communities.
About the Role
Reviews and evaluates all requests and communications forwarded to the Executives and where appropriate, summarizes, prepares responses and/or redirects to appropriate channel
Manages day-to-day operations of the office and floor
Reviews bills for payment and prepares the monthly reconciliation of the Executive’s expense cards
Prepares agenda for monthly meetings and takes minutes; follows up with issues requiring response or action as needed
Manages and coordinates calendars and emails
Coordinates meetings and functions by determining dates, scheduling rooms, preparing meeting handouts and arranging catering
Supports any acquisition projects by working with members of the acquisition team to complete documentation and perform other activities as requested by the team
Coordinates travel for the Executive and other Towne Benefits employees, as requested
Processes and prepares sponsorship requests for Executive approval
Scrubs prospects in various systems, as requested
Checks for and sends out all business associate agreements (BAAs) monthly
Anticipates problems, critical issues, and opportunities as they arise and advises the Executive accordingly
Handles confidential matters with discretion
Completes all other general administrative duties, including electronic filing and file maintenance of carrier contracts
Assists other members of the Benefits management team on an “as needed” basis
Performs all other duties as assigned
Obeys all applicable federal laws, rules, and regulations relating to HIPAA, Anti-Money Laundering (AML) including the Bank Secrecy Act (BSA)
Measures of Success:
Supporting the Executive in such a manner that they are able to more effectively perform their job and responsibilities
Annual review from the President
Skills and experience you’ll need:
Proven ability to independently perform duties with confidentiality, integrity, and accuracy
Demonstrated ability to evaluate situations, exercise independent judgment and make recommendations/ decisions as necessary
Possess skills of tact, poise, and diplomacy in high profile office setting
Ability to create presentations in KeyNote and PowerPoint
Excellent time-management, prioritization, and organizational skills
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Demonstrated experience managing a complex calendar
Flexible as demands and priorities change
Ability to exercise discretion, confidentiality and judgment in dealing with sensitive issues
Ability to interpret and apply policies and guidelines effectively and accurately
Strong oral and written communication skills
Excellent customer service skills and telephone manners
Bonus points if you have:
Four-year college degree
Active life and Health license
Advanced user of Microsoft Office Suite
Independent insurance agency experience
Five years of Administrative/Executive Assistant experience preferred
What we offer:
We believe a business culture that supports a healthy, safe work environment does so by offering robust benefits, programs, and resources to keep colleagues engaged and productive, including:
Excellent growth and advancement opportunities
Competitive pay based on experience
Health, vision, dental, and Employee Assistance Program
Paid time off to include holidays, PTO, sick leave, and bereavement
Profit Sharing
Continuing education opportunities
401K & Employer Matching
Employee discounts
Identity theft protection
Tuition Reimbursement
Paid Training Opportunities
Paid Parental Leave
Wellness Plan
Volunteer Opportunities
Serving Others. Enriching Lives.
Our member-centric approach empowers our team members to build lasting relationships with the businesses, families, and communities we serve, leading to opportunities and bright futures for our dedicated insurance professionals.
We value and respect the impact our colleagues make every day both inside and outside our organization. We encourage professional and personal development and embrace a culture that celebrates and promotes the diverse talents, backgrounds, and perspectives of our colleagues and members.
#insurance
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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Title: Time and Attendance Administrator
Company: Moore Advanced Inc
Location: Claryville, KY
