Overview
Tracking Specialist Jobs in Manila, National Capital Region, Philippines at PharmaLex
Title: Tracking Specialist
Company: PharmaLex
Location: Manila, National Capital Region, Philippines
Arbour Group(a Cencora PharmaLex company)is looking for anTracking Specialistto join their client’s organization, a leading elevator and escalator consulting and inspection firm in the U.S. This position will support the company’s compliance and operational efforts. This role requires strong organizational and communication skills to manage critical filing deadlines, track project statuses, and interact with both internal teams and external contractors. The ideal candidate will be proficient in Microsoft Office tools, experienced with public filing portals such as NYC DOB NOW, and comfortable managing timelines in a dynamic, fast-paced environment.
Main Tasks:
Deadline Management: Track and manage project deadlines and filing requirements, including monitoring extension eligibility and submission rules
Document and Data Tracking: Maintain accurate records of filings, violations, and project progress using platforms such as Sierra Live and (temporarily) Salesforce
NYC DOB NOW Portal Use: Navigate the DOB NOW: Public Property Portal and Violations Portal to monitor compliance and filing statuses
Communication & Scheduling: Coordinate meetings via Microsoft Teams and manage email correspondence through Outlook. Occasionally arrange and attend in-person meetings with contractors
Reporting & Documentation: Generate status updates, reports, and documentation using MS Excel, including spreadsheets for tracking deadlines and project statuses
Collaboration: Participate in virtual team meetings and coordinate with project managers, contractors, and compliance officers to ensure filings are submitted on time
Time & Task Management: Prioritize tasks efficiently and meet deadlines in accordance with internal timelines and city agency regulations
Learning & Compliance: Stay current with evolving filing rules and deadlines, including understanding when extensions can or cannot be filed
Minimum Qualifications:
Must be a resident of the Philippines
Able to work remotelyona night shift, following US time zone
Proficiency in Microsoft Excel, Outlook, and Teams (or other virtual meeting platforms)
Experience with NYC DOB NOW systems (Public Portal & Violations)
Working knowledge of Sierra Live and Salesforce (Salesforce knowledge is preferred but not long-term required)
Strong organizational and time management skills
Effective written and verbal communication skills, including comfort with phone conversations
Detail-oriented with the ability to manage multiple priorities
Self-motivated and proactive in learning city agency requirements and internal workflows
What’s on Offer?
Work in a company with a solid track record of performance
Have a remote working arrangement, on top of a competitive salary offer and employment benefits
Have the opportunity to work witha diverse team and collaborate withdifferent industry experts and SMEs internationally
Don’t miss this amazing opportunity to work with a dynamic team of professionals while developing your career in a multinational organization.Apply Now!
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex, age, handicap or disability, marital status, sexual orientation, gender identity or expression, pregnancy or pregnancy-related condition, genetic information, veteran status, immigration or citizenship status, military obligations, status as a domestic violence victim or a victim of sexual assault or stalking, participation in discrimination complaint-related activities, or any other status protected under applicable federal, state or local law.
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