Overview
Trainee, Administration department Jobs in Amman, Jordan at Confidential
Title: Trainee, Administration department
Company: Confidential
Location: Amman, Jordan
Job Purpose :
To coordinate a wide range of administrative and general support activities including routine activities, handling stationary matters, maintaining records, coordinating arrangements and meetings to ensure efficient planning and implementation of tasks within their area of administration.
Job Specific Accountabilities
Coordinates activities within a specific area of administration unit to ensure that they are carried out in an efficient manner.
Participates in handling routine activities, conducting additional research where necessary, to support ongoing business activities.
Coordinates activities with suppliers and service providers to improve the department’s experience. Implements contingency plans to ensure rapid response and deployment of resources in case of emergencies.
Follows all relevant Administration instructions so that work is carried out in a controlled and consistent manner.
Monitors office stationary usage and initiates replenishment action to maintain supply levels.
Establishes and maintains records and filing systems, replenishes stationery and arranges for the efficient operation of office equipment to ensure the managers can function effectively and efficiently.
Prepares routine letters, reports, memoranda for function head’s signature, gathers and Summarizes data in order to ensure availability of data.
Communicates section head’s instructions or desires to various individuals and/or departments, and furnishes and obtains information from other managers.
Organizes and maintains files of manager’s correspondence, records, etc., following up on pending matters to ensure effectiveness of executions and efficiency of decisions.
Acts as a receptionist for the manager, screening telephone calls, letters, and/or visitors, answers routine questions, and furnishes information, when possible, in order to save the manager’s time.
Schedules appointments and coordinates arrangements for meetings and conferences in line with manager’s availability make most effective use of line manager’s time.
QUALIFICATIONS, EXPERIENCE, & SKILLS:
Minimum Qualifications:
Business Administration, Diploma or bachelor’s Degree.
Minimum Experience:
0-2 years of administrative experience in preferred.
