Overview
Transportation Coordinator / Executive Administrative Assistant Jobs in Flemington, NJ at High Point Partial Care
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in office management and administrative tasks, ensuring smooth operations within the organization. This role requires excellent communication skills, proficiency in various software applications, and a strong customer service orientation. As an Administrative Assistant at Brenbecke Inc., you will provide administrative support to the production management team. This role is crucial to the success and efficiency of our team and ensures we are able to meet client expectations.
Responsibilities
Answer phones and greet visitors
Schedule and coordinate meetings
Prepare communications such as memos, emails, invoices, reports and other correspondence
Write and edit communications, from letters to reports and instructional documents
Create and maintain filing systems, both electronic and physical
Manage accounts and perform reconciliation duties/assist controller as needed
Match receipts to credit card statements and apply job codes
Keep Drivers current on yearly health check ups
Schedule deliveries with Vendors working with PM’s
Schedule warehouseman for deliveries
Order materials and supplies
Rename all folders for new jobs
Input all jobs into the calendar as directed by PM’s
Schedule jobs in the calendar with attachments to go out daily at 3:30PM
Onboarding of new hires
Calendar input
Pre-qualifications completions
Equipment paperwork management
Skills and Qualifications
Proven experience in office management or administrative roles is preferred.
Familiarity with proofreading techniques to ensure high-quality documentation.
Experience as a construction administrative assistant is preferred or in a related field.
Proficient in Google Suite applications (Docs, Sheets, Drive) and general computer literacy.
Strong customer service skills with the ability to interact effectively with clients and colleagues.
Knowledge of QuickBooks is mandatory, AP/AR and basic reporting
2-5 years administrative and basic bookkeeping experience is preferred
Join our team to contribute your skills in a dynamic environment where your efforts will be valued and recognized!
Job Type: Full-time
Pay: $55,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Relocate:
Glendale, AZ 85307: Relocate before starting work (Required)
Work Location: In person
Title: Transportation Coordinator / Executive Administrative Assistant
Company: High Point Partial Care
Location: Flemington, NJ
