Overview
Travel Administrative Assistant Jobs in Ridgefield, CT at Devine Management Consulting, LLC
Description:
Driftwood Capital is a vertically integrated commercial real estate investment, development, and lending platform, specializing in hospitality. The principals of Driftwood Capital boast a 30+ year track record transacting on more than $5 billion in hospitality assets through various affiliated management and ownership entities. All Driftwood Capital funds benefit from the principals’ affiliation with Driftwood Hospitality Management (“DHM”), among the largest private hotel management companies in the United States.
Driftwood Capital is seeking a detail-oriented and highly organized Office Administrator/Receptionist to support daily operations at our headquarters. This multifaceted role is central to maintaining a professional and efficient office environment and includes providing administrative support to senior executives, overseeing office operations, and managing front desk responsibilities. This is a full-time, in-office position. The work schedule is Monday through Friday from 9:00 AM to 6:00 PM.
Key Responsibilities
Administrative Support
Provide executive-level support to the CFO and MD of Development & Construction, including calendar management, travel coordination, expense reporting, and general correspondence.
Prepare and proofread internal documents, presentations, and reports.
Assist with planning and coordination of internal meetings and corporate events.
Perform various administrative duties on behalf of the management team.
Office Management
Oversee daily office operations, ensuring functionality of office systems and vendor services (e.g., supplies, repairs, maintenance).
Manage procurement of office supplies, snacks, and equipment; handle larger purchases as needed.
Coordinate facility projects including office expansions and organizational initiatives.
Serve as liaison with building management and third-party service providers.
Assist with compliance-related tasks such as local taxes and inspections.
Reception and Front Desk Operations
Welcome and direct visitors, clients, and vendors with professionalism and hospitality.
Answer and route incoming calls; manage voicemails, and inquiries efficiently.
Schedule and support in-office meetings, including setup, hospitality, and clean-up.
Handle all incoming/outgoing mail, deliveries, and document distribution.
Maintain digital and physical filing systems and coordinate with internal departments for administrative support.
Requirements:
Qualifications
Minimum of 2 years of relevant experience in office administration, executive assistance, or front desk operations.
Fluent in both English and Spanish, with excellent verbal and written communication skills in both languages.
Excellent organizational and time management skills, with the ability to manage multiple priorities.
Strong interpersonal and communication abilities, both written and verbal.
High level of discretion and professionalism in handling sensitive information.
Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); adaptable to new systems and tools.
Proactive, detail-oriented, and dependable team player.
Reporting Structure
This role reports directly to:
Mona Haghighi – VP of Human Resources
Glenn Wasserman – Chief Financial Officer
Jay Cooper – Managing Director, Development & Construction
Why Driftwood Capital
At Driftwood Capital, we foster a collaborative, dynamic, and inclusive work environment where each team member is empowered to contribute meaningfully to our ongoing growth. We offer opportunities for career development and the chance to be part of one of the nation’s leading platforms in hospitality real estate.
If you are a motivated administrative professional looking to join a prestigious and forward-thinking organization, we encourage you to apply and be part of our success story.
Driftwood Capital is a proud Equal Opportunity Employer who is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Driftwood Capital are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected under federal, state, or local law.
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Title: Travel Administrative Assistant
Company: Devine Management Consulting, LLC
Location: Ridgefield, CT
