Travel Coordinator

Overview

Travel Coordinator Jobs in Mumbai Metropolitan Region at Burns & McDonnell India

Title: Travel Coordinator

Company: Burns & McDonnell India

Location: Mumbai Metropolitan Region

Description

• Travel Management:
• Book flights, accommodation, trains, and ground transportation for employees.
• Research and negotiate with vendors for cost-effective travel solutions.
• Manage travel changes, cancellations, and special requests.
• Handle visa applications and other travel formalities.
• Provide detailed itineraries and information to travelers.
• Ensure compliance with corporate travel policies and procedures.
• Travel arrangements: Coordinate and book all aspects of business travel, including flights, hotels, rental cars, and ground transportation, in accordance with company travel policies.
• Policy adherence: Ensure all travel requests comply with the company's travel and expense policy, and assist employees with policy questions.
• Vendor management: Research, negotiate, and maintain relationships with travel vendors to secure the best rates and services.
• Issue resolution: Act as the first point of contact for travel-related issues, such as delays, cancellations, and itinerary changes, and provide timely resolutions.
• Expense reporting: Audit and process employee expense reports for travel, ensuring accuracy and policy compliance. Maintain accurate records, invoices, and expense reports.
• Documentation: Manage and process necessary travel documentation, such as visa applications, as needed.
• Technical Proficiency:

Skill in using computer reservation systems (e.g., Sabre GDS) and other relevant software.

• Problem-Solving:

Ability to handle emergencies, resolve issues professionally, and adapt to changes calmly.

• Knowledge:

Familiarity with corporate travel policies, travel trends, and office management practices.

• Communication:

Excellent verbal and written communication skills to interact with travelers and vendors.

Facilities support

• Office maintenance: Oversee and coordinate all general office maintenance, repairs, and vendor services, including cleaning, landscaping, and pest control.
• Health and safety: Ensure the facility complies with all health, safety, and security regulations. Implement and enforce proper safety procedures.
• Inventory and supplies: Monitor and order office supplies, breakroom provisions, and equipment to ensure the office is well-stocked.
• Space management: Coordinate office moves, desk assignments, and meeting room setups. Assist with furniture assembly and repair as needed.
• Transport management:- Oversee and coordinate all general transport services, ensuring facility complies with all health , safety and security requirements.
• Vendor liaison: Serve as the primary point of contact for external contractors and building management to address facilities-related issues.
• Project assistance: Support the planning and execution of facilities-related projects, such as office renovations or upgrades.
• Oversee general office maintenance and manage relationships with service providers.
• Manage office assets, equipment (e.g., stationery, appliances), and parking facilities.
• Coordinate and ensure access for maintenance contractors.
• Assist with ensuring health and safety compliance in office spaces.
• Support and Administration:
• Serve as a point of contact for travel and facilities-related inquiries and resolve issues.
• Support facilities-related administrative tasks.
• Liaise with internal and external stakeholders, including vendors and travelers.
• Customer Service:
• A customer-oriented approach with strong interpersonal skills.

Qualifications

Experience: 2 years of experience in an administrative support, travel coordination, IATA, or facilities management role is typically required.

• Education: Bachelor's degree.
• Communication: Excellent written and verbal communication skills to interact effectively with employees, vendors, and management.
• Organization: Strong organizational skills with meticulous attention to detail to manage complex schedules and records.
• Problem-solving: The ability to remain calm under pressure and provide quick, effective solutions to unexpected issues.
• Software proficiency: Competence with Microsoft Office Suite (Word, Excel, Outlook) and experience with a travel booking system (e.g., Concur) or a work order management system is preferred.
• Physical requirements: Some facilities tasks may require light-to-moderate lifting and physical mobility.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

Job Administrative/Office Support

Primary Location India-Maharashtra-Mumbai

Schedule: Contract

Travel: No

Req ID: 254620

Job Hire Type Contingent Worker (CWK) Not Applicable #BMI N/A