Overview
Unit Secretary Jobs in Brockton, MA at Signature Healthcare
Description of Work
DESCRIPTION OF WORK:
The Administrative Specialist I will provide fiscal and human resources support to the Judicial District Manager and the employees therein consisting primarily of Probation/Parole Officers. Position will require interaction with criminal offenders. The duties involve extensive public and staff contact.
The mission of Community Supervision is to protect the safety of citizens in communities throughout the state by providing viable alternatives and meaningful supervision to offenders on probation, parole, or post-release supervision. The primary goal of Community Supervision is to reach an equal balance of control and treatment for offenders that will positively affect their behavior and lifestyle patterns. Probation /parole officers protect the public safety by helping offenders learn to live within the law. They supervise offenders’ activities in the community and ensure their compliance with court orders and sanctions.
The North Carolina Department of Adult Correction (NC DAC) is responsible for safeguarding and preserving the lives and property of its residents through prevention, protection, and preparation. We have a mission that matters!
The salary grade for this position is NC08. State employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position. If selected for this position, a new salary will be calculated taking into consideration the quantity of relevant education and experience, funding availability and internal equity. Based on these factors, a pay increase or decrease may result.
Position must have knowledge of and ability to apply employment–related human resources policies and procedures.
Position will be responsible for:
Time administration,
Various types of leave to include but not limited to FMLA and Workers’ Compensation,
Employment packages,
Preparing packets for new hire orientation,
Separations.
Position will provide fiscal support services in the key areas of:
Inventory control management,
Office operations,
Public and staff relations.
Position uses the NC Accounting System and E-procurement system.
Incumbent will:
Enter requisition and usage orders,
Verify state contract items, vendor information, mileage reports, shipments and purchase orders receipts,
Order supplies,
Assist with fiscal inventory,
Process travel authorizations and reimbursements,
Prepare annual lease and non-lease packets.
Incumbent must be able to effectively and accurately operate various office machines to include computer, calculator, fax and copy machine. Must have the ability to effectively communicate with Community Supervision’s staff, offenders, applicants, outside agencies and the general public in both oral and written form.
Position will:
Compose memoranda, letters, official court documents and reports electronically with limited instruction from supervisor,
Proofread documents for spelling, grammar, and punctuation,
Effectively maintain and organize files and records both hard copy and electronically,
Track large amounts of data,
Review complicated tasks to ensure accuracy and integrity of information.
Position works under pressure to meet deadlines for reports, inventory and purchasing, tracking data reports, suspense files and other requirements. Position will receive and process mail, make arrangements for meetings, screen calls and visitors. Incumbent must be able to maintain confidentiality and work well independently, comprehend and abide by policy and procedures, interpret instructions given orally or in written form.
Position will provide guidance and support to subordinate clerical staff.
Knowledge, Skills and Abilities / Competencies
Applicants must:
Have customer service experience,
Use proper spelling, grammar, and punctuation.
Have experience in keeping records, writing reports, or maintaining logs,
Use proper spelling, grammar, and punctuation.
Must have the ability to:
Keep records, write reports, file and maintaining logs,
Use the Internet and email,
Maintain confidentiality,
Work well independently,
Be a team player,
Deal with frequent interruptions,
Comprehend and abide by policy and procedures,
Interpret instructions given orally or in written form,
File documents both electronically and hard copy,
Process mail,
Communicate with Community Supervision’s staff, offenders, applicants, outside agencies and the general public in both oral and written form.
Management prefers:
Experience working in a legal, criminal justice or court related environment,
Experience with MS Office applications (Word and Excel)
Experience working in a human resources office
Must have the ability to learn other software applications such as the North Carolina Integrated HR-Payroll System.
May be required to obtain Notary Public certification.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
May be required to obtain Notary Public certification.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
Per NC General Statute 143B-972.1 (Download PDF reader), applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process.
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Judy Hardin at 828-251-6184.
Title: Unit Secretary
Company: Signature Healthcare
Location: Brockton, MA
