Overview
Unit Secretary Jobs in Jackson, MS at The University of Mississippi Medical Center
Job Type:
Staff
Job Description:
The Administrative Assistant in the College of Dental Medicine (CDM) office will perform a wide range of secretarial and administrative support functions for the CDM faculty, including managing various CDM Committees and supporting the CDM Executive Office Manager.
Essential Duties and Responsibilities:
Greets and directs visitors; answers phones and takes messages for faculty; answers questions requiring knowledge of terminology, organization, supervisor’s responsibilities, etc. (e.g. appropriate referrals/triage, general purpose of the department)
Support the Associate Dean for Clinical Education, and Patient Care, Director of Clinical Operations and faculty as students begin their clinical education
Provide daily support for faculty as needed, including making travel arrangements, reconciling travel expenses, and/or preparing requisitions for expenditures/supplies
Coordinate and track deadlines for external and internal reporting; facilitate report creation and submission by working with a number of internal and external CDM sources
Assist with onboarding, orientation, and time management for adjunct faculty. Complete appropriate reports tracking this information both externally and internally
Support various CDM Committees as necessary
Support the Director for Community Outreach in the coordination of clinical rotation sites
Support the clinical staff in the Oral Health Center as needed
Perform a range of secretarial tasks for the CDM l Faculty that may include:
Assist faculty with calendar management and scheduling appointments; Type, proof and edit correspondence, reports, presentations and other materials as requested
Answer phone and greet visitors, screen calls, answer questions, take messages, refer to other personnel/offices as appropriate
Photocopy, collate and distribute a variety of written materials
Open, screen and distribute mail, flagging important documents and deadlines
Support the CDM Executive Office Manager to facilitate meetings and group visits with and for the College of Dental Medicine
Provide staff support to general University and CDM committees: record meeting minutes, follow up on Committee actions as appropriate; maintain committee files, mailing lists, and other records; serve as search committee staff liaison with applicants, including preparation of all correspondence with applicants
Confer regularly with the CDM Executive Office Manager to ensure the efficient operation of the College of Dental Medicine
Perform other duties as required
Qualifications:
Two years’ experience as an administrative assistant supporting more than one person, preferred
Bachelor’s degree preferred
Experience in an academic environment providing administrative support is highly desirable or any equivalent combination of experience, education and training which provides the required knowledge, skills and abilities
Thorough understanding of sounds business management principles, policies and techniques, including good organizational and record keeping skills
Ability to work under pressure, to adjust to frequent changes, handle multiple tasks, and meet deadlines
Excellent written and oral communication skills in English
Proficient with Microsoft Word, Power Point, Adobe, and Excel
Experience with database and other computer applications helpful
Strong communications skills that reflect judgment, tact and resourcefulness
Ability to maintain confidentiality
Knowledge of safe working procedures and security measures related to work performed
Good organizational and administrative skills. Good general understanding of higher education organizational and governance structures
Ability to organize and coordinate events, and work with University event planners
Ability to deal effectively with a broad range of individuals and groups within and outside of the University
Equal Opportunity Employer
KCU is committed to promoting an equal employment opportunity workplace. Equal opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, age, national origin, genetic information (GINA), physical or mental disability, pregnancy, sexual orientation, gender identity, marital status, familial status, ancestry, military and/or veteran status, and/or any other status protected by applicable Federal, state or local law.
Annual Security Report
KCU is committed to providing a safe campus for students, faculty, and staff. Our
annual campus security report
lists campus crimes and statistics for the campus and public areas around campus for the last three years, in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
Thank you for your interest in a career at KCU!
Title: Unit Secretary
Company: The University of Mississippi Medical Center
Location: Jackson, MS
