Overview
Upper School Admission Data and Office Coordinator Jobs in Monterey, CA at Santa Catalina School
Hiring Range: $12.30 to $19.99
Full Time or Part Time: Part_Time
Additional Detail
Description for Candidates:
Provide administrative support to a work group, unit or program. Coordinate work and assignments to support efficient operations.
How you will contribute:
Administrative Duties: Assist with special projects. May assist with opening and distributing mail. May serve as receptionist as needed and perform other administrative duties as assigned.
Administrative Support: Provide administrative support to a manager, work group, section, district or division. Assist with projects as assigned. Handle and prepare routine correspondence, reports and mail using various computer programs and distribute in accordance with Department practices. Respond to internal and external customers’ requests for information. May be required to perform additional administrative responsibilities as needed.
Correspondence and Reports: Prepare routine correspondence and reports within required timeframes using various computer programs. Draft correspondence for manager’s signature.
Customer Service: Demonstrate a high level of customer service to internal and external customers. Identify customer concerns and provide information to appropriate supervisor.
Documentation: Properly complete required documentation in accordance with department practices, policies and timeframes.
First Point Of Contact For Business Unit: Respond to inquiries and concerns by outside contacts, employees, and other VDOT staff by phone, email, or paper correspondence. Greet and direct visitors in accordance with business needs. Direct calls to appropriate staff. Maintain contact information for work unit, including mobile numbers and email addresses, as needed.
Programmatic Duties: Handle programmatic responsibilities specific to the unit. Maintain project and correspondence files. Develop and implement efficiencies in work methods. Locate information and distribute material within specified guidelines.
Scheduling: Schedule meetings, teleconferences, and coordinate calendars to ensure adequate facilities are obtained to meet business needs.
What will make you successful:
Ability to communicate orally and in writing with internal and external customers.
Ability to create and maintain electronic and manual files.
Ability to follow oral and written instructions.
Ability to gather data and prepare reports.
Ability to make independent, informed decisions.
Ability to prepare correspondence, reports, forms and other written documents.
Ability to work with limited supervision.
Knowledge of general office methods, practices and procedures.
Skill in providing and promoting good customer service to internal and external customers.
Skill in the use of computers and software applications.
Skill in the use of proper grammar, punctuation and spelling.
Minimum Qualifications:
Ability to communicate orally and in writing with internal and external customers.
Ability to follow oral and written instructions.
Ability to gather data and prepare reports.
Ability to work with limited supervision.
Experience creating and maintaining electronic and manual files.
Experience preparing correspondence, reports, forms and other written documents.
Experience with general office methods, practices and procedures.
Skill in providing and promoting good customer service to internal and external customers.
Skill in the use of computers and software applications.
Skill in the use of proper grammar, punctuation and spelling.
Additional Considerations:
High school diploma or GED with additional coursework in business or office administration.
Physical Requirements:
Physical Requirements
VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
VDOT Code of Ethics
Standards of Conduct
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
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Title: Upper School Admission Data and Office Coordinator
Company: Santa Catalina School
Location: Monterey, CA
