Overview
Veterinary Assistant/Receptionist Jobs in Flushing, NY at Animal Clinic of Hollis Court
Virtual Personal Assistant to support C-Suite Goals in various administrative tasks, including managing email campaigns, client billing, data management, website updates, social media management, and virtual event coordination.
Key Responsibilities:
1. Email Campaign Management:
– Plan, create, and execute monthly email campaigns using Flodesk.
– Segment email lists and ensure timely delivery.
2. Client Billing:
– Manage all client billing activities using Salesforce and Square
– Keep accurate records of billing information and transactions both in Salesforce and Google Sheets.
– Address billing inquiries and discrepancies promptly via email.
3. Data Management:
– Maintain and update spreadsheets with client information.
– Ensure data accuracy and integrity.
– Assist in data analysis and reporting as needed.
4. Website Maintenance:
– Update and maintain the company website on Wix.
– Create and manage event pages on the website, linking events, and writing copy.
5. Social Media Management:
– Create social media posts and write copy for LinkedIn, Instagram, & Facebook.
– Schedule and publish social media posts using appropriate tools.
– Monitor and respond to social media comments and messages.
– Utilize and regularly update Linktree to optimize the company’s profiles, ensuring that followers can easily access important links and resources.
6. Event Coordination:
– Coordinate and schedule monthly virtual meetings on Zoom.
– Assist in planning and organizing online events.
7. Client Communication:
– Handle routine client communication and inquiries.
– Provide exceptional customer service and support to clients as needed for CEO.
8. Calendly Management for CEO:
– Maintain and update the CEO’s Calendly scheduling tool, ensuring availability accuracy, blocking off time for important meetings, and making necessary adjustments to the CEO’s schedule as requested.
9. Gift Sending:
– Send out client gifts as needed, ensuring timely delivery and a personal touch.
10. Adhoc Requests:
– Tackle various adhoc tasks and projects as assigned by CEO.
– Adapt to changing priorities and deadlines effectively is a MUST!
Qualifications:
Proven experience as a Virtual Personal Assistant or in a similar role.
Proficiency in email campaign management tools (e.g., Flodesk), CRM systems (e.g., Salesforce), and spreadsheet
software (e.g., Microsoft Excel AND Google Sheets).
Familiarity with website platforms (e.g., Wix) and social media management tools.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Attention to detail and a commitment to accuracy.
Ability to work independently in a remote environment.
Proficiency in Zoom for online meeting coordination.
Customer service-oriented mindset.
Email or Text if interested 619-246-1282
WEST COAST APPLICANTS ONLY
Job Type: Part-time
Pay: $18.00 – $20.00 per hour
Expected hours: 5 – 10 per week
Work Location: Remote
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Title: Veterinary Assistant/Receptionist
Company: Animal Clinic of Hollis Court
Location: Flushing, NY
