Overview
Virtual Admin Assistant Jobs in Colombia at Emma of Torre.ai
Title: Virtual Admin Assistant
Company: Emma of Torre.ai
Location: Colombia
I’m helping Your Startup Operations find a top candidate to join their team full-time for the role of Virtual Admin Assistant.
You will drive operational excellence for growing businesses by managing complex workflows.
Compensation:
USD 800 – 1.2K/month
Location:
Remote: Colombia
Mission of Your Startup Operations:
"The company's comprehensive approach to operations and marketing services caters to the needs of startups and businesses aiming for growth."
What makes you a strong candidate:
- You have +2 years experience in Virtual assistance, Administrative assistance.
- You are a novice in Vendor management, Logistics management.
- English – Fully fluent
Responsibilities and more:
Who You Are
We are looking for a versatile, highly organized professional to join our network. You are the type of person who can jump into new environments and create order.
Executive Presence: You have excellent communication skills and conduct yourself with professional maturity.
Detail-Oriented: You possess exceptional organizational skills and a keen attention to detail.
Adaptable: You implement feedback quickly and can support clients across various industries.
Tech-Savvy: You are comfortable learning new software and navigating different digital tools.
Role Requirements
Pristine English proficiency (Written and Verbal).
2+ years working with clients from the United States.
2+ years of virtual assistant experience (or relevant administrative experience).
Must have a reliable backup internet connection.
Experience with a variety of CRM tools and G-Suite.
Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB)
A Computer:
At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher
Operating system: Windows 11 or higher / macOS 13 or higher
Responsibilities
As a General Virtual Assistant, you will support client operations to ensure their business runs smoothly. While specific tasks may vary based on the client, core responsibilities include:
Inbox & Calendar Management: Proactively managing email correspondence, filtering noise, and scheduling meetings across multiple time zones.
Communication: Acting as the primary point of contact for the client, handling calls, liaising with stakeholders, and maintaining executive presence in all interactions.
General Administration: Assisting with various operational tasks, data entry, CRM updates, and digital file management/organization.
Meeting Support: Preparing meeting agendas, taking minutes during calls, and tracking follow-up action items to ensure nothing falls through the cracks.
Travel & Logistics: Researching and booking flights, accommodations, and transportation, as well as managing complex itineraries.
Document Creation: Drafting, editing, and formatting documents, spreadsheets, and slide presentations.
Research & Projects: Conducting internet research on competitors or vendors and assisting with special ad-hoc projects.
Execution: Following standard operating procedures (SOPs) and completing daily tasks with high accuracy, while remaining flexible enough to handle "other duties as assigned" as the business evolves.
Perks & Benefits
Effective immediately
7 paid company holidays
Company social events & game nights
Bi-monthly team training
After 3 months
1 local holiday choice per year
$100/year professional development allowance
One-time $50 workspace reimbursement
10 days PTO / 3 sick days per year
After 1 year
Healthcare reimbursement up to $50/month (eligible expenses)
An additional one-time $50 workspace reimbursement
Possible year-end bonus (company discretion)
Your potential leader(s):
- Jenna Henao – PM: Communications | Events Producer | Social Media Specialist - I bring structure, creativity, and results.
