Overview
Virtual Executive Assistant Jobs in Quezon City, National Capital Region, Philippines at VIVA Railings LLC
Title: Virtual Executive Assistant
Company: VIVA Railings LLC
Location: Quezon City, National Capital Region, Philippines
The Office Administrator at VIVA Railings is responsible for overseeing the day-to-day activities of the office, ensuring it remains a clean, organized, and efficient space. This role serves as the primary point of contact for office operations, including supply management, vendor coordination, and cleanliness oversight. The Office Administrator also supports team members by addressing office-related needs and creating a welcoming environment for employees and visitors.
Company Overview
VIVA Railings is a leading provider of innovative architectural railing systems, offering custom solutions to architects, contractors, and developers across the United States. Guided by our core values—unyielding integrity, unwavering commitment, uncompromising excellence, and collective responsibility—we foster a collaborative work environment while delivering exceptional results.
At VIVA Railings, the executive assistant plays a key role in ensuring smooth day-to-day operations, maintaining a clean and organized workspace, and supporting company-wide productivity.
Key Responsibilities
Office Operations & Administration
Oversee the daily operations of the office, ensuring all areas function efficiently and effectively.
Maintain inventory of office supplies, ordering as needed to prevent shortages.
Manage relationships with vendors and service providers, including cleaning services, maintenance teams, and supply vendors.
Ensure all office equipment, such as printers and phones, is operational and coordinate repairs or replacements as needed.
Required Qualifications
High school diploma or equivalent; associate’s or bachelor’s degree preferred.
2+ years of experience in office administration or a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
Strong organizational and multitasking abilities with a proactive mindset.
Excellent communication and interpersonal skills to interact effectively with employees, vendors, and visitors.
Key Competencies
Attention to detail with a focus on cleanliness and organization.
Problem-solving skills to address day-to-day office challenges efficiently.
Strong time management abilities, capable of prioritizing multiple tasks.
Customer-service-oriented mindset to create a positive office environment.
