Vital Statistics Program Assistant

Overview

Vital Statistics Program Assistant Jobs in Espanola, New Mexico, USA at Santa Clara Pueblo Administrative

Pay – $22,593 – $33,890 per year

Position Summary:

Supports the activities of the Vital Statistics Director; provides information, performs clerical and business detailed work.

This job description is illustrative only of the responsibilities performed by this position and is not all-inclusive.

Essential Duties and Responsibilities:

· Maintains confidentiality at all times, by keeping all records, documents, personal contact information for member and non-member files, and other matters dealing with the people confidential; and information will not be discussed with anybody outside of the Vital Statistics office, unless otherwise directed.

· Greets visitors, answers phones, forwards calls, takes and relays messages.

· Performs secretarial and/or clerical duties such as fling, typing, copying and word processing.

· Creates and maintains filing system and

· Orders supplies and materials and maintains an inventory as directed,

· Maintains a cuff account for budget(s) of all expenditures by the department.

· Performs research, data calculation, and provides specific information when requested by the Director.

· Makes copies of correspondence or other printed material using copy machine.

· Types memorandums, letters, reports, minutes of meetings and other related correspondence for the department.

· Operates office machines and equipment such as multiple-line telephone, copy machine, fax, personal computer and printer.

· Assist the Governor and Tribal Administrator’s offices when staff not available.

· Perform other duties as assigned.

Knowledge,

Skills and Abilities

Required:

· Must have the ability to communicate effectively both orally and in writing.

· Excellent writing and computer skills;

· Proficient in MS Office Suite:
Word, Excel, Power Point and Access, along with experience with the Internet and web based programs;

· Knowledge and use of operating basic office equipment;

· Basic knowledge of financial accounting;

· Ability to deal and work with employees and community member regarding sensitive, confidential information;

· Able to maintain confidentiality of records and information;

· Must have the ability to set priorities and perform a variety of tasks with frequent interruptions;

· Must have excellent phone, public relation and organizational skills;

· May require working extended periods of time at a computer work station.

Minimum Qualifications:

· High School graduate or GED andone year of work experience at comparable level or combination of the two.

· It is preferred that this individual is a resident of Santa Clara Pueblo who can understand the native Tewa language and knowledgeable of Santa Clara Pueblo history and cultural.

· Must be have valid New Mexico Driver’s License and be insurable under the Tribe’s insurance carrier.

· Must not have any DWI/DUI convictions within a five (5) year timeframe from any Tribal, State or Federal court.

· Willing to undergo pre-employment screening upon offer

Physical Requirements and Work Environment:

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel, crouch, and crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or mover up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee is frequently exposed to his, precarious places and weather conditions. The employee is occasional exposed to moving mechanical parts, fumes or airborne particles. The noise level in the work environment is usually moderate.

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Title: Vital Statistics Program Assistant

Company: Santa Clara Pueblo Administrative

Location: Espanola, New Mexico, USA

Category: Administrative/Clerical (Office Administrator/ Coordinator, Clerical, Admin Assistant)