Overview
Warehouse Admin Clerk Jobs in Swedesboro, NJ at MAPEI Corporation
Position Title: Executive Assistant to the CEO Reports To: Chief Executive Officer (CEO)
Status: Full-Time | Exempt
Location: DeLand, FL (Administrative Office) Anticipated
Salary Range: Commensurate with experience
Start Date: Immediate
Position Summary
The Executive Assistant (EA) to the CEO at the Boys & Girls Clubs of Volusia/Flagler Counties (BGCVFC) provides high-level support to the Chief Executive Officer and serves as a key liaison between the CEO’s office and internal and external stakeholders.
This role is ideal for a highly organized, proactive individual with strong administrative, communication, and digital systems skills. The position requires sound judgment, discretion, and a service-oriented mindset that contributes to the effective functioning of the executive office and the broader organizational team. The EA plays a central role in advancing the CEO’s priorities, strengthening internal alignment, and supporting excellence in executive operations.
Key Responsibilities
Executive Support
● Manage the CEO’s calendar, schedule meetings, coordinate logistics, and ensure timely preparation of materials.
● Draft, proofread, and edit executive correspondence, presentations, and reports. ● Prepare agendas, take detailed minutes, and track action items for leadership, board, and executive team meetings.
● Liaise with board members, donors, community leaders, and internal teams on behalf of the CEO, ensuring excellent communication and follow-up.
● Maintain confidentiality while handling sensitive organizational and personnel information.
Project Coordination
● Support key initiatives and special projects led by the CEO and executive team.
● Coordinate timelines, track progress, and help manage deliverables across departments.
● Support development of briefings, reports, and pitch materials for partners and stakeholders.
Administrative & Operational Support
● Maintain well-organized digital and physical files, records, and administrative systems.
● Coordinate travel, meeting logistics, reimbursements, and procurement processes.
● Provide cross-functional administrative support to ensure organizational efficiency.
Digital Competency & Data Readiness
● Utilize platforms such as Salesforce, Google Workspace, MyClubHub, and Microsoft Office Suite to support data entry, light reporting, and operational tracking.
● Develop comfort with organizational systems and tools to support executive and departmental workflow.
Availability & Flexibility
● Occasionally support board meetings, community events, or time-sensitive communications outside standard business hours.
● Assist with high-priority projects requiring quick turnarounds or additional coordination.
Qualifications and Skills
● Minimum 3–5 years of experience supporting senior leadership or executives.
● Exceptional organizational skills and attention to detail with the ability to manage multiple priorities.
● Strong written and verbal communication skills, including ability to draft executive correspondence and prepare presentations.
● Demonstrated experience using digital tools and platforms, including CRMs, spreadsheets, cloud storage, and productivity apps.
● Ability to work independently, anticipate needs, and take initiative in a fast-paced environment.
● High emotional intelligence, discretion, and professionalism.
● Mission-aligned mindset with an interest in nonprofit or youth-serving organizations.
Preferred Competencies
● Comfort navigating cross-departmental coordination and complex calendars.
● Familiarity with data tracking, entry, or basic reporting systems (e.g., Salesforce, Excel).
● Ability to support project documentation and administrative process improvement.
● Growth-oriented individual with the potential for expanded operational or data-focused responsibilities over time.
Our Culture and Values At BGCVFC, we foster a culture of integrity, teamwork, and service. We believe in the power of positive youth development and are committed to advancing equity, inclusion, and the full potential of every child and staff member we serve. We value individuals who are adaptable, respectful of diverse working styles, and deeply committed to youth empowerment.
Job Type: Full-time
Pay: $59,635.00 – $65,909.00 per year
Schedule:
8 hour shift
Monday to Friday
Weekends as needed
Ability to Commute:
DeLand, FL 32720 (Required)
Ability to Relocate:
DeLand, FL 32720: Relocate before starting work (Required)
Work Location: In person
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Title: Warehouse Admin Clerk
Company: MAPEI Corporation
Location: Swedesboro, NJ
