Overview
Work Control Admin Clerk Jobs in Oklahoma City, OK at Amentum
Initial Posting Date:
06/30/2025
Application Deadline:
07/14/2025
Agency:
Department of Agriculture
Salary Range:
$3,705 – $5,066
Position Type:
Employee
Position Title:
Administrative Specialist 1
Job Description:
Are you looking to join a team of passionate professionals? Do you have a quality general knowledge of data entry, customer service, attention to detail, and able to multitask? Apply today and begin your career as an Administrative Specialist 1. The Oregon Department of Agriculture’s Plant Protection & Conservation Division (PPCD) is currently recruiting for one Administrative Specialist 1 position.
The Plant Protection & Conservation Division (PPCD) includes four sections: Insect Pest Prevention & Management (IPPM), Nursery & Christmas Tree, Noxious Weed Control, Native Plant Conservation, and Hemp. PPCD programs protect Oregon’s agricultural industries and natural environment through surveys and eradication of harmful and/or invasive plant pests and noxious weeds; inspection and certification of nursery stock to maintain marketability; research to further the conservation of Oregon’s threatened and endangered plant species; and enforcement of Oregon’s hemp laws to protect and support legal hemp growing operations. The PPCD has about 49 permanent staff members and is funded through a combination of state, federal and other funds.
What you’ll be doing
This position provides essential administrative support to various programs within the Plant Protection & Conservation Division (PPCD). The primary responsibilities include supporting the Nursery and Noxious Weed Control Programs, while also offering general administrative assistance across the Division as needed. This role is co-supervised by the Program Managers for Nursery and Noxious Weed Control.
This position coordinates program activities which includes but is not limited to placing and tracking equipment orders, fundamental clerical work, and data entry. The role involves frequent interaction with the public and agricultural stakeholders, requiring the ability to interpret and explain program-specific policies and regulatory requirements. Other tasks may include editing, proofing, printing and distribution of program correspondence, documents, and bulletins. This employee may be asked to review correspondence, documents, and administrative rules for accuracy and content. This position also assists with general duties such as preparing meeting materials, assisting with event planning and coordination, documenting meeting notes, supporting new hires, assisting with travel arrangements, answering program phone lines, mailing duties, and other tasks as needed. Under the direction of the Program Managers, the employee may also use databases to summarize and report on program activities.
The Administrative Specialist 1 (Program Assistant) is a full-time permanent position, there is no option for hybrid work. This position follows a Monday through Friday 8 AM to 5 PM work schedule. This position is in Salem, Oregon.
Click here to view a full description of this position
.
What we’re looking for:
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
OR
An equivalent combination of education and experience.
What we are looking for (Desired Attributes):
Excellent verbal and written skills
Excellent Customer service skills
Ability to work independently and as part of a team.
Proficient in Microsoft Office suite and Adobe suite
Proficient in data input and retrieval
Projected Recruitment Timeline
Recruitment Closes: July 14, 2025
1st Round Interview may start: July 21, 2025
2nd Round if needed may start: July 28, 2025
*These dates are approximate and may change. *
Additional Requirements
The candidate selected for this position will be responsible for accurately entering licensing data into the computer system in a timely manner. It is essential that the candidate have a strong understanding of the database to ensure data integrity and efficiency.
This position will also be responsible for managing and organizing paper records in compliance with Oregon state Archives retention schedules and policies. This includes tasks such as storing, archiving, and purging records to maintain an organized and retrievable filing system.
Additionally, this position requires collaboration and coordination with other Administrative Specialist 1 staff members, working closely with counterparts to ensure smooth operations and accurate record management. Strong teamwork and communication skills are essential to succeed in this role.
How to apply:
A resume and cover letter are required to move to the next stage of consideration for this position.
Ensure your application shows your relevant work experience and/or related education; this may be in the form of a filled-out application and/or through an attached resume.
Upon submitting your application, please be sure to check your Workday account for additional tasks to complete such as questionnaires and to request veteran’s preferences (if applicable).
How are candidates selected?
The selection process consists of a reviewing your application materials, including an evaluation of your education, experience, training, and overall professionalism. Candidates who follow the application instructions, submit the required documents and demonstrate how they meet the minimum qualifications will be invited to an interview. Please not that resumes will not replace the completed job history experience in Workday. Only the requested documents will be reviewed. Attention to detail is important, and your application materials will be evaluated for grammar, spelling, and punctuation.
Learn more about the Oregon Department of Agriculture:
At
ODA
, employees work with a dynamic and supportive team of mission-focused individuals tasked with ensuring healthy natural resources, environment, and economy for Oregonians now and in the future through inspection and certification, regulation, and promotion of agriculture and food. Diversity, Equity, and Inclusion are embedded in ODA’s core values. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging.
Learn more about what we do here!
What’s in it for you
The State of Oregon offers a competitive and affordable health and benefits package, including excellent
medical, vision and dental
coverage, paid holidays off, and personal business leave, as well as paid and accrued vacation leave and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. More information is available from the
Public Employees Benefit Board
.
Additional Information:
This position is represented by SEIU.
Current state employees, please apply through your employee Workday account.
Per the Pay Equity Law passed in 2017, an equal pay analysis will be conducted to determine the compensation of the successful candidate. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials.
United States Employment Eligibility: The Oregon Department of Agriculture does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate, you must present your I-9
acceptable documents
(See page 3) for employment verification.
This recruitment may be used to fill current and future Permanent, Limited Duration, Job Rotation and Temporary vacancies as they occur.
Questions/Need Help?
If you have questions about the recruitment or need an accommodation for the recruitment process, please email to:
[email protected]
or call 503-986-4584.
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Title: Work Control Admin Clerk
Company: Amentum
Location: Oklahoma City, OK
