Overview
Workplace Coordinator Jobs in San Jose, California, USA at Cushman Wakefield Multifamily
Job Title
Workplace Coordinator
Job Description Summary
The Workplace Coordinator is a critical member of the facilities and workplace operations team, responsible for delivering a seamless, efficient, and service-driven office experience. This role ensures the workplace remains clean, organized, and fully operational by overseeing daily facility tasks, maintaining shared spaces, managing inventory, and supporting employee services such as access, mail, and workstation readiness. Acting as the primary on-site support to the Workplace Manager, the coordinator plays a key role in executing workplace policies, vendor coordination, and space management initiatives.
The ideal candidate brings a proactive, detail-oriented approach, with a strong commitment to service excellence and a deep understanding of workplace dynamics. They excel in fast-paced environments, demonstrate strong communication and problem-solving skills, and are dedicated to enhancing the employee experience through operational consistency, responsiveness, and professionalism.
Job Responsibilities
Perform sanitation and resetting of workstations.
Maintain cleanliness of the café, meeting rooms, and shared spaces by managing trash bins, sanitizing surfaces, dusting, spot cleaning furniture, and conducting light carpet cleaning as needed.
Load and unload dishwashers in the café to maintain cleanliness and ensure a constant supply of clean dishes.
Clean and maintain the coffee machine, including regular rinsing cycles and refilling supplies to ensure optimal operation.
Maintain inventory of café supplies and replenish stock as needed.
Conduct daily AV system checks.
Liaise with IT to report and help resolve workplace-related technology issues (e.g., AV systems, desk equipment).
Perform weekly resets of conference rooms including furniture resets, whiteboard cleaning, and restocking supplies.
Maintain and organize office supplies in the resource area, replenish items as needed, and track inventory levels to ensure availability.
Conduct daily office readiness walkthroughs, identify and report any issues to the Workplace Manager, and log findings in the 360FM system.
Support light furniture moves and assess furniture condition and reset layouts.
Retrieve and distribute incoming mail and deliveries.
Support new hire onboarding and offboarding activities.
Process and track employee badge access requests, including temporary badge issuance and guest access coordination.
Troubleshoot locker code resets and perform monthly locker audits.
Submit and follow up on building management work orders, logging and tracking daily facility work orders in 360FM.
Escort vendors onsite for service visits and ensure they comply with health and safety protocols.
Monitor and respond to requests in the Workplace inbox.
Support company events and logistics setup.
Inspect unoccupied floors for maintenance or safety issues.
Additional Information
Cushman & Wakefield offers eligible employees a variety of benefit programs, including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement plans, life and disability insurance, and paid/unpaid time off. Compensation for this role is $27.66 per hour, with actual pay depending on factors such as location, experience, and applicable agreements. Cushman & Wakefield is an Equal Opportunity Employer and complies with the Americans with Disabilities Act.
For accommodation requests, contact the ADA line at
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Title: Workplace Coordinator
Company: Cushman Wakefield Multifamily
Location: San Jose, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator)
