Overview
Young | 8hr Administrative Assistant – School Year | 2025-2026 SY Jobs in Fort Wayne, IN at Fort Wayne Community Schools
Job Title: Administrative Assistant (Part-Time)
Job Summary:
The Administrative Assistant (Part-Time) provides essential support to administrative and sales operations, ensuring the smooth handling of customer information, documentation, and internal processes. This role requires attention to detail, proficiency with data entry, and the ability to multitask in a dynamic retail and service environment. The Administrative Assistant will serve as a backup for key operational tasks, help maintain accurate records, and support communication with customers, vendors, and internal teams. This position is part-time and may require flexibility in hours based on business needs.
Supervisory Responsibilities:
None
Duties/Responsibilities:
Assist with answering and routing incoming phone calls
Support maintenance of customer portals by assisting with adding new accounts, updating Certificates of Insurance (COIs), vendor contracts, and annual billing records
Assist with processing insurance requests for customers requiring additional insured status
Enter vouchers into the system as needed for backup
Assist in processing, organizing, and maintaining sales deal jackets
Support the entry and tracking of golf cart inventory using systems such as Teams and ASPEN
Monitor office supply levels and manage orders for the Murrieta location and requests from other branches
File invoices and sales deals in physical filing cabinets in an organized and timely manner
Register warranties and input relevant dates
Send Manufacturer’s Statement of Origin (MSO) documents to financing companies
Send Net 30 invoices to qualifying customers along with purchase orders (POs)
Provide backup support for printing DMV paperwork for sales transactions
Assist in receiving and distributing license plates from the DMV
Perform other administrative and clerical tasks as assigned by management
Maintain confidentiality of sensitive customer and company data
Required Skills/Abilities:
Strong organizational and time management skills
Excellent verbal and written communication abilities
Detail-oriented with a high degree of accuracy in data entry and record-keeping
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM or dealership software is a plus
Ability to learn and use dealership-specific systems such as Teams, ASPEN, etc. with training
Ability to work independently and manage multiple tasks with minimal supervision
Reliable and professional demeanor in both appearance and communication
Ability to handle confidential information with discretion
Education and Experience:
High School Diploma or equivalent required
2+ years of administrative or clerical experience preferred, especially in a retail, dealership, or service environment
Familiarity with basic accounting or invoicing practices is a plus
Experience working with DMV documentation and warranty registrations is desirable but not required
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer
Ability to occasionally lift up to 25 pounds (e.g., file boxes, office supplies)
Repetitive motion tasks such as typing and filing
Job Type: Part-time
Pay: $19.00 – $21.00 per hour
Expected hours: 16 – 20 per week
Schedule:
4 hour shift
Day shift
Monday to Friday
No nights
No weekends
Application Question(s):
This position will work between 10 a.m. and 2 p.m. 4 to 5 days a week. Please acknowledge this.
Experience:
Clerical: 2 years (Required)
Accounts receivable: 1 year (Required)
Accounts payable: 1 year (Required)
Ability to Commute:
Murrieta, CA 92562 (Required)
Work Location: In person
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Title: Young | 8hr Administrative Assistant – School Year | 2025-2026 SY
Company: Fort Wayne Community Schools
Location: Fort Wayne, IN
