Overview
00552 – Executive Administrative Coordinator Jobs in Norfolk, VA at Norfolk State University
Join our team as an Administrative Assistant and play a vital role in our fast-paced environment. The ideal candidate will provide comprehensive administrative support, assisting with daily office operations. Strong organizational skills, effective written communication, problem-solving abilities, and attention to detail are essential for success in this role.
Key Responsibilities:
Greet and assist guests, visitors, customers, and vendors with a professional demeanor.
Ensure all visitors sign in and receive a visitor pass.
Answer incoming calls promptly and courteously, directing them to the appropriate person or department.
Manage incoming and outgoing mail, sorting, and distributing it efficiently.
Maintain and replenish office supply inventory, process supply requests, and place orders as needed.
Keep conference rooms organized and ensure the refrigerator is stocked.
Prepare and arrange FedEx shipments, including labeling and scheduling pickups.
Oversee the maintenance of office equipment and manage toner replenishment.
Keep the Front Desk Manual updated with processes and procedures.
Utilize Procore to look up project information.
Undertake miscellaneous tasks and special projects as assigned.
Minimum Required Knowledge, Skills, and Abilities:
High school diploma or equivalent.
Previous administrative experience.
Excellent customer service skills.
Spanish fluency is desirable.
Fluency in English (reading, writing, and speaking) is required.
Proficiency in Microsoft Office Suite and Excel.
Positive attitude and proactive approach.
Willingness to learn and adapt in a dynamic business environment.
Strong attention to detail and follow-up capabilities.
Job Types: Full-time, Part-time, Contract, Temp-to-hire
Pay: From $15.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Commute:
Houston, TX 77064 (Required)
Ability to Relocate:
Houston, TX 77064: Relocate before starting work (Required)
Work Location: In person
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Title: 00552 – Executive Administrative Coordinator
Company: Norfolk State University
Location: Norfolk, VA
