Overview
Accounting Administrative Assistant Jobs in Tampa, FL at CIO Technology Solutions
Accounting Administrative Assistant
Position Overview:
The Accounting Administrative Assistant supports the back-office accounting functions, including procurement, accounts payable, HR tasks, and vendor management. This role works closely with all departments but focuses on customer product and service fulfillment, as well as assisting with customer projects and onboarding.
We’re looking for a motivated, detail-oriented self-starter with strong organizational skills and a customer service mindset.
Key Responsibilities:
Maintain customer and vendor databases (contacts, addresses, etc.)
Manage procurement processes in ConnectWise:
Obtain product pricing and availability for quotes
Create purchase orders, place orders, receive/ship products
Match item receipts with vendor invoices
Reconcile monthly vendor statements
Notify technical teams of incoming products
Handle product RMAs (return material authorizations)
Reconcile credit card transactions and maintain records in QuickBooks
Process bi-weekly payroll using BambooHR
Support recruitment, onboarding, and offboarding activities
Maintain accurate employee records and HR files
Provide administrative support to executive and management teams
Assist with event planning and coordination
Preferred Skills and Experience:
Experience with ConnectWise and QuickBooks (preferred)
IT industry experience (a plus)
Basic understanding of accounting and financial principles
Strong customer service and communication skills
High integrity and strong work ethic
Proficient in Microsoft Excel and Office Suite
Familiarity with procurement and purchasing cycles
Able to manage multiple priorities accurately in a fast-paced environment
Problem-solving skills with a customer-first approach
Strong attention to detail and willingness to learn
Qualifications:
High School Diploma or GED (required)
Associate’s degree in Accounting or related field (preferred)
5+ years in an administrative or accounting role
Title: Accounting Administrative Assistant
Company: CIO Technology Solutions
Location: Tampa, FL
Category:
