Overview
ACCOUNTING AND OPERATIONS ADMINISTRATOR Jobs in Sterling, MA at ES COMPONENTS
Kalyan Hospitality is actively seeking an upbeat, friendly, detailed-oriented, administrative assistant to join our team.
SUMMARY: The Administrative Assistant provides administrative support to ensure efficient operation of office.
ESSENTIAL FUNCTIONS:
The Administrative Assistant works closely with the Executive Assistant to execute the following tasks:
Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Exhibits polite and professional communication via phone, e-mail, and mail.
Communication amongst team to include scheduling welcome email, birthday messages, birthday and anniversary cards
Setting up and maintaining corporate emails
Maintains supplies and inventory by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies
Keep office neat, clean, and presentable in between professional clean visits
Coding of corporate, office, and executive credit cards
Providing real -time scheduling support by booking appointments, preventing conflicts, and maintaining calendars for senior managers.
Develop and maintain a filing system for vendors etc
Setting up for meetings including in house and outside vendors
Receive deliveries; sort and distribute incoming mail
Sorts, screens, and distributes incoming and outgoing mail, drafts, or prepare response to routine inquiries, and operates a variety of office equipment
Collaborate with executive assistant to handle requests and queries from senior managers
Processing vendor invoices and monitoring accounts
Balancing and auditing company credit cards.
Write and edit documents from letters to report and instructional documents
Engage in communication with upper management and employees
Performs other related duties as assigned.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Education:
High school or equivalent (Preferred)
Experience:
Customer service: 1 year (Preferred)
Work Location: In person
Title: ACCOUNTING AND OPERATIONS ADMINISTRATOR
Company: ES COMPONENTS
Location: Sterling, MA
