Overview
Accounting/HR/Office Management Jobs in Palo Alto, CA at Fergus Garber Architects
Overview
We are seeking a dedicated and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office, providing administrative support, and assisting with various tasks related to office management and billing. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
Responsibilities
Assist in customer billing and invoicing.
Manage calendars, schedule appointments, and coordinate meetings.
Maintain organized filing systems for easy access to documents and information.
Answer telephone, disseminate information or resolve questions, and/or route calls to appropriate individual
Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Ability to research, provide information and materials, and work on special projects as assigned
This position provides the support activities for office administration, time and record keeping, document control, cost accounting and billing, typing, scanning, e-mailing, and internal customer service for the company and other duties as required
Experience
Proven experience in an administrative role or as an office clerk is preferred.
Familiarity with Electrical or Construction management practices is a plus.
Strong skills in calendar management and organizational tasks are essential.
Proficiency in budgeting and financial tracking is advantageous.
Excellent communication skills, both verbal and written, are required.
Ability to train staff effectively and foster a collaborative work environment.
If you are a proactive individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Office Administrator, we encourage you to apply.
Job Type: Full-time
Pay: $15.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
10 hour shift
8 hour shift
Monday to Friday
Education:
High school or equivalent (Required)
Experience:
Administrative: 1 year (Required)
License/Certification:
Driver’s License (Required)
Ability to Commute:
Springtown, TX 76082 (Required)
Work Location: In person
Title: Accounting/HR/Office Management
Company: Fergus Garber Architects
Location: Palo Alto, CA
